Full Time Admin Executive Jobs, Salary up to MYR 4,000 in Aim Coffee (M) Selangor - Maukerja

Job Summary

The Admin Executive is responsible in supporting our Technical Team in ELMINA, as well as to manage the end-to-end coordination of installations, service calls, preventive maintenance, inventory, and company vehicle operations. This role is crucial to ensure seamless operations and delivering high-quality technical service to clients in the food and beverage equipment sector.

Requirements:

• Diploma/Degree in Operations Management, Business Administration, Engineering, or a related field;

• 2–3 years of experience in operations coordination, preferably in a technical or equipment servicing role;

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with ERP systems preferred;

• Knowledge of GPS tracking systems is a plus;

• Strong organizational, multitasking, and problem-solving skills;

• Excellent communication and interpersonal abilities;

·         Ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

1. Service Coordination & Scheduling

• Plan and oversee daily technician schedules for installation, breakdown repair, and preventive maintenance;

• Liaise with clients and technicians to ensure prompt, effective service;

• Monitor job progress, document service reports, and update job records;

• Analyze service metrics to enhance route efficiency and response time.

2. Technical & Administrative Support

• Handle procurement of spare parts, tools, and consumables;

• Maintain accurate inventory records and coordinate stock replenishment;

• Source vendors, negotiate pricing, and manage supplier relationships;

• Prepare daily, weekly, and monthly performance and service reports;

• Assist in budget planning and cost optimization.

3. Fleet Management

• Monitor company vehicle usage and ensure routine maintenance is completed on time;

• Generate and analyze GPS tracking reports to evaluate routes and technician driving behavior;

• Address vehicle-related issues including breakdowns, servicing, and accidents;

• Ensure compliance with internal policies and road safety standards.

4. Process Improvement & Cross-Functional Support

• Identify and support operational improvement initiatives for higher efficiency and service quality;

• Collaborate with other departments (sales, customer service, logistics) to align operational goals;

• Perform other related duties or special projects as assigned by management.

• Epf/socso provided

• 5 working days a week    
• Friendly environment       
• Teamwork oriented.
• Commission based on sales and collection