Full Time Administrative Executive Jobs, Salary up to MYR 2,800 in Wastech Group Sarawak - Maukerja

Job Summary

Wastech Multigreen Sdn. Bhd. is seeking a proactive and organized Admin Executive to support the daily administrative, HR administration, procurement, and finance operations of our manufacturing facility in Bintulu. The successful candidate will be responsible for ensuring smooth office administration, supporting recruitment and onboarding activities, coordinating procurement processes, maintaining records and documentation, and assisting with finance-related administration.

Key Responsibilities

1. Administration & Office Management

· Manage daily office administration and general administrative activities.

· Maintain proper filing systems and company records.

· Prepare reports, correspondence, meeting minutes, and other administrative documents.

· Coordinate meetings, travel arrangements, accommodation, and logistics when required.

· Monitor office supplies and ensure adequate stock levels.

· Handle incoming calls, emails, and enquiries professionally.

· Maintain office facilities and administrative assets.

· Liaise with external vendors, contractors, service providers, and government agencies when required.

2. Human Resources Administration Support

· Assist in recruitment activities, including job advertisements, interview scheduling, and candidate coordination.

· Coordinate new employee onboarding and ensure all required documents are completed and submitted.

· Prepare and maintain employee personal files and HR records.

· Monitor attendance, leave, and overtime records for payroll processing.

· Maintain and update employee information and documentation.

· Assist in training administration and maintain training records.

· Ensure proper filing and safekeeping of HR documents and records.

· Liaise with HQ HR on employee administration matters and required documentation.

3. Procurement & Purchasing

· Source quotations from suppliers and vendors for operational and office requirements.

· Prepare Purchase Requisitions (PR), Purchase Orders (PO), and related procurement documentation.

· Coordinate with suppliers to ensure timely delivery of goods and services.

· Maintain procurement records and supplier databases.

· Monitor stock levels of office supplies and factory consumables.

· Follow up on deliveries and supplier-related matters.

· Assist in obtaining competitive quotations and cost comparisons.

4. Finance & Accounts Support

· Process supplier invoices and ensure supporting documents are complete and accurate.

· Assist in preparing payment requests and finance-related documentation.

· Maintain records of invoices, purchase orders, delivery orders, and payment vouchers.

· Monitor petty cash transactions and maintain proper records.

· Assist in tracking operational expenses and supporting monthly closing activities.

· Liaise with vendors regarding invoices and payment-related matters.

5. Documentation Control & Compliance

· Maintain proper document control and filing systems.

· Ensure company records, permits, licenses, and certificates are properly maintained and updated.

· Support internal and external audits by preparing required documentation.

· Assist in maintaining ISO and quality management documentation where applicable.

· Ensure compliance with company policies and procedures.

6. Other Duties

· Provide administrative support to the Factory Manager and other departments.

· Coordinate company events, meetings, and training programs.

· Support the setup and implementation of administrative processes for the factory.

· Perform any other duties assigned by Management from time to time.

7. Requirements

Education

· Diploma or Bachelor's Degree in Business Administration, Human Resources, Finance, Accounting, Supply Chain Management, or a related field.

Experience

· Minimum 2–3 years of working experience in a manufacturing or factory environment.

· Experience in administration, procurement, and finance support functions.

· Experience in recruitment coordination, onboarding, and HR administration will be an added advantage.

· Experience working in a start-up factory environment will be an added advantage.

Skills & Competencies

· Good knowledge of office administration procedures and documentation control.

· Basic understanding of procurement and finance processes.

· Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

· Familiarity with ERP systems will be an added advantage.

· Strong organizational, communication, and coordination skills.

· Able to work independently with minimum supervision.

· Strong attention to detail and accuracy.

Pay: From RM2,800.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person