Kerja Sepenuh Masa Eksekutif Perolehan, Gaji tinggi MYR 5,500 + bonus di SMX Global WP Kuala Lumpur - Maukerja

Job Overview

The incumbent is responsible for managing purchasing activities and coordinating the execution of awarded projects to ensure products are procured and delivered in accordance with approved specifications, budgets, quality standards and delivery timelines. 

The role involves issuing purchase orders, coordinating with suppliers, monitoring production progress, tracking delivery schedules, maintaining procurement documentation and resolving purchasing-related issues. 

The incumbent must be organised, detail-oriented and commercially aware, with strong coordination and follow-up skills. The role requires close collaboration with Sourcing, Quality Assurance, Project Management, Finance and other relevant departments to ensure smooth procurement execution and timely project delivery. 

Key Requirements   

• Diploma or Degree in Supply Chain Management, Procurement, Logistics, Business Administration or a related discipline. 

• Preferably 1-2 years of experience in procurement, purchasing, supply chain coordination or a related role. 

• Fresh graduates with a relevant educational background are encouraged to apply.  

• Experience in corporate gifts, customised merchandise, promotional products, printing, packaging or consumer products will be an advantage. 

• Experience coordinating with local and overseas suppliers is preferred. 

• Familiarity with purchase orders, supplier quotations, delivery documentation and purchasing processes. 

• Proficient in English and Mandarin, with strong verbal and written communication skills in both languages.   

The Ideal Candidate 

Technical Competencies 

• Understanding of purchasing and procurement procedures. 

• Ability to review quotations, purchase orders, product specifications and supplier invoices accurately. 

• Good knowledge of inventory, production and delivery tracking processes. 

• Proficiency in Microsoft Excel, Word and other relevant office applications. 

• Familiarity with ERP or purchasing systems will be an advantage. 

• Ability to maintain accurate records and prepare procurement reports. 

Core Competencies 

• Strong organisational and time-management skills. 

• Excellent attention to detail and accuracy. 

• Good negotiation, communication and coordination skills. 

• Proactive follow-up and problem-solving abilities. 

• Commercial awareness and cost-consciousness. 

• Ability to manage multiple orders and competing deadlines. 

• Ability to work independently and collaboratively across departments. 

• Strong sense of responsibility, integrity and accountability. 

• Ability to work effectively in a fast-paced, project-based environment. 

What Success Looks Like 

The incumbent is expected to: 

• Execute purchasing activities accurately and efficiently. 

• Ensure purchase orders reflect approved product specifications and commercial terms. 

• Maintain close control over production progress and delivery schedules. 

• Identify and escalate potential supplier, cost, quality and delivery risks early. 

• Support timely project completion through effective supplier coordination. 

• Maintain accurate and traceable procurement documentation. 

• Strengthen collaboration between Procurement, Sourcing, QA, Project Management and Finance. 

• Contribute to continuous improvement in procurement efficiency, cost control and supplier performance. 

Key Responsibilities   

Purchasing & Purchase Order Management 

• Process purchasing requirements based on approved project briefs, quotations, budgets and internal approvals. 

• Prepare and issue purchase orders to approved suppliers in accordance with company procedures. 

• Verify purchase order details, including product specifications, quantities, pricing, payment terms and delivery dates. 

• Ensure purchase orders accurately reflect approved quotations, samples and agreed commercial terms. 

• Follow up with suppliers to obtain order acknowledgements and confirm production arrangements. 

• Coordinate amendments to purchase orders when project requirements change, ensuring the necessary approvals are obtained. 

• Maintain accurate and complete purchasing records for audit and reference purposes. 

• Ensure all purchasing activities comply with the company's procurement policies and approval matrix. 

Supplier Coordination & Management 

• Liaise with suppliers to confirm order details, production schedules, delivery arrangements and other purchasing requirements. 

• Maintain effective working relationships with existing suppliers to support timely and reliable project execution. 

• Follow up on supplier commitments and ensure agreed timelines are met. 

• Obtain updates on production progress and promptly communicate potential delays or issues to relevant internal stakeholders. 

• Coordinate with suppliers to resolve discrepancies involving quantities, specifications, pricing, delivery and documentation. 

• Monitor supplier performance in terms of responsiveness, reliability, delivery and adherence to agreed requirements. 

• Maintain updated supplier contact information, quotation records and relevant procurement documentation. 

• Escalate recurring supplier issues or performance concerns to the Procurement Manager. 

Production & Delivery Monitoring 

• Monitor order progress from purchase order issuance through production completion and delivery. 

• Maintain an updated tracking schedule for outstanding orders, production milestones and expected delivery dates. 

• Coordinate with suppliers and relevant internal departments to ensure delivery schedules align with project requirements. 

• Follow up on samples, artwork approvals, production commencement and completion where applicable. 

• Identify potential delays and proactively communicate risks that may affect project deadlines. 

• Coordinate shipment and delivery arrangements, including relevant logistics documentation where applicable. 

• Track deliveries and verify that goods received correspond with the purchase order and delivery documentation. 

• Escalate urgent orders, shipment delays and other issues that may affect client commitments. 

Cost Control & Commercial Compliance 

• Ensure purchasing transactions follow approved quotations, budgets and negotiated commercial terms. 

• Compare supplier quotations when required and highlight material price differences or discrepancies. 

• Verify supplier invoices against purchase orders, delivery records and agreed pricing. 

• Monitor additional charges, price changes and other cost variations, obtaining approval before commitments are made. 

• Support the Procurement Manager in identifying opportunities for cost savings and improved purchasing efficiency. 

• Maintain accurate records of purchase prices and supplier quotations for future reference. 

• Ensure purchasing commitments are properly authorised and documented. 

Quality & Specification Compliance 

• Ensure purchase orders and supplier instructions accurately reflect approved product specifications and requirements. 

• Coordinate with the Quality Assurance team on inspection arrangements and product quality requirements. 

• Follow up with suppliers on approved samples, product specifications, packaging and branding requirements. 

• Ensure identified quality issues are communicated promptly to the relevant departments and suppliers. 

• Coordinate the replacement, rework or resolution of defective or non-conforming goods, subject to internal approval. 

• Ensure discrepancies between ordered and delivered products are documented and resolved appropriately. 

• Support the implementation of corrective actions for recurring procurement-related issues. 

Cross-Functional Coordination 

• Work closely with Sourcing to obtain complete product specifications, approved samples, supplier details and final negotiated costs before project handover. 

• Coordinate with Project Management to understand project schedules, quantities, delivery locations and client commitments. 

• Work with Quality Assurance to ensure products meet approved quality requirements before acceptance or shipment, where applicable. 

• Liaise with Finance on supplier invoices, payment documentation and outstanding payment matters. 

• Communicate procurement updates, delivery risks and outstanding issues to relevant stakeholders. 

• Ensure information is transferred accurately between departments to minimise errors, delays and unnecessary costs. 

• Support project teams in resolving purchasing and delivery issues throughout project execution. 

Documentation & Reporting 

• Maintain organised records of purchase orders, quotations, supplier confirmations, delivery orders, invoices and related documents. 

• Update procurement tracking reports and outstanding order schedules regularly. 

• Prepare reports on order status, delivery performance, supplier issues and purchasing activities when required. 

• Ensure procurement records are complete, accurate and accessible to authorised personnel. 

• Support internal reviews and audits by providing the necessary purchasing documentation. 

• Assist in developing and improving procurement procedures, checklists and reporting templates. 

Procurement Governance & Integrity 

• Comply with the company's procurement policies, approval matrix and documentation requirements. 

• Maintain transparency and professionalism in all supplier dealings. 

• Ensure supplier quotations, pricing arrangements and purchasing decisions are properly documented. 

• Declare potential conflicts of interest in accordance with company policy. 

• Protect confidential information relating to supplier pricing, client projects and commercial arrangements. 

• Escalate suspected irregularities, unauthorised commitments or breaches of procurement procedures. 

• Maintain professional and ethical standards when dealing with suppliers and internal stakeholders. 

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