Kerja Sepenuh Masa Admin Assitant cum HR, Gaji tinggi MYR 4,500 di Netwitz Federal Territory - Maukerja

We are seeking a highly responsible, organised, and detail-oriented Admin Assistant cum HR to support the company’s daily administrative, order-processing, invoicing, purchasing, and human resources activities.

Responsibilities

1. Purchasing and Vendor Administration

• Prepare and issue Purchase Orders to vendors based on approved purchase requests, quotations, or management instructions.
• Verify product descriptions, quantities, pricing, payment terms, delivery addresses, and other commercial information before issuing a Purchase Order.
• Submit Purchase Orders to vendors and follow up on acknowledgements, delivery schedules, and order status.
• Coordinate with vendors regarding product availability, pricing discrepancies, delivery arrangements, and supporting documents.
• Check vendor invoices against approved Purchase Orders and delivery documents before submitting them for payment processing.

2. Customer Order Processing

• Receive and review incoming customer Purchase Orders.
• Verify customer details, product descriptions, quantities, pricing, delivery instructions, payment terms, and other order requirements.
• Ensure that the customer Purchase Order matches the approved quotation or sales confirmation.
• Accurately enter customer orders into Order Management System (OMS).
• Monitor outstanding orders and follow up on pending information, stock availability, delivery status, or customer documentation.

3. Delivery Order and Invoice Administration

• Prepare and issue Delivery Orders for products or services delivered to customers.
• Verify customer name, delivery address, product description, serial number where applicable, quantity, and delivery details before issuing each Delivery Order.
• Coordinate delivery arrangements with internal personnel, vendors, couriers, and customers.
• Ensure signed or acknowledged Delivery Orders are collected and properly filed.
• Prepare and issue customer Invoices based on approved quotations, customer Purchase Orders, Delivery Orders, service completion records, or management instructions.
• Submit Invoices and supporting documents to customers through the required communication channel or customer portal.
• Work with the finance or sales team to resolve documentation discrepancies and customer billing enquiries.

4. Staff Claims and Payroll Support

• Receive and review staff expense claims and supporting documents.
• Check that claims are complete, properly approved, and supported by valid receipts or other required documents.
• Verify claim dates, descriptions, amounts, mileage, allowances, and other claim information before processing.
• Identify duplicate, incomplete, unusual, or non-compliant claims and escalate them to the appropriate manager.
• Prepare staff claim summaries for review and payment processing.
• Assist with payroll-related activities, including collecting and compiling attendance, leave, unpaid leave, overtime, allowances, deductions, commissions, and other approved payroll information.
• Verify payroll input information carefully before submitting it to the authorised payroll processor or management.
• Assist with the preparation and distribution of payslips or payroll-related documents, where authorised.
• Maintain confidential payroll, salary, bank-account, tax, statutory-contribution, and employee information.
• Respond to basic employee enquiries regarding claims, leave balances, payslips, and payroll documentation, subject to management approval.

5. General Human Resources Administration

• Maintain updated employee records, including personal information, emergency contacts, employment documents, bank information, leave records, and other authorised HR documents.
• Assist with employee onboarding and offboarding administration.
• Prepare employment-related letters, forms, checklists, and other documents based on approved templates.
• Collect required documents from new employees and ensure the employee file is complete.
• Coordinate new-employee access cards, attendance registration, workstations, company assets, and orientation arrangements with the relevant departments.
• Maintain leave and attendance records and ensure supporting documents are submitted where required.
• Assist with confirmation, transfer, promotion, resignation, clearance, and exit documentation.
• Coordinate the return of company assets during employee resignation, transfer, or termination.
• Maintain proper filing of job applications, employee screening documents, signed offer letters, HR forms, and staff records.
• Ensure employee information is only disclosed to authorised personnel.

Qualifications

• Diploma or Degree in Business Administration, Human Resources, Accounting, Finance, Management, or a related field.
• Relevant working experience in administration, sales administration, purchasing, finance support.
• Familiarity with Microsoft Office applications, especially Word, Excel, Outlook, and Teams.
• Basic understanding of payroll processes, staff claims, leave administration, and employee records.
• Good written and verbal communication skills in English.
• Ability to communicate professionally with customers, vendors, employees, and management.
• Ability to organise multiple documents and transactions while meeting deadlines.
• Able to work independently while following established procedures and approval requirements.
• Willing to learn the company’s products, document workflow, HR procedures, and internal systems.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Health insurance
• Maternity leave
• Vision insurance

Work Location: In person