Kerja Sepenuh Masa, Warehouse Operations Executive di Albert Wines & Spirits WP Kuala Lumpur - Maukerja

Warehouse Operations & Logistics Executive

Company: Albert Wines & Spirits
Location: Kepong, Kuala Lumpur
Department: Warehouse & Logistics
Employment Type: Full-time

Job Summary

We are looking for an organised and responsible Warehouse Operations & Logistics Executive to support our daily warehouse, inventory, documentation, and delivery operations.

This role is responsible for preparing and maintaining Delivery Orders (DOs), invoices, and other warehouse documents; coordinating daily deliveries with lorry drivers; ensuring inventory is accurately recorded and properly maintained; and ensuring that the Company’s warehouse systems and standard operating procedures are consistently followed.

The successful candidate should be comfortable working across both administrative and warehouse-related responsibilities. This is not a purely desk-based position, as the role requires regular coordination with warehouse staff, drivers, Sales, Accounts, and other departments.

Key Responsibilities

Warehouse Documentation

* Prepare, check, issue, and maintain Delivery Orders, invoices, stock transfer documents, return documents, and other warehouse-related records.

* Ensure all delivery documents contain the correct customer details, product descriptions, quantities, vintages, and supporting information.

* Ensure signed Delivery Orders and relevant documents are returned by drivers after each delivery.

* Properly organise and file all warehouse and delivery documents for future reference and audit purposes.

* Coordinate with the Sales and Accounts teams to resolve missing, incomplete, or incorrect documentation.

Delivery Coordination

* Plan and coordinate daily delivery schedules with lorry drivers, warehouse staff, Sales, and relevant departments.

* Ensure drivers receive the correct products, Delivery Orders, invoices, and delivery instructions before departure.

* Confirm that all products are checked, picked, packed, and loaded correctly before delivery.

* Monitor delivery progress and follow up on delayed, failed, rejected, or rescheduled deliveries.

* Ensure drivers return signed documents, rejected products, empty containers, or customer returns when applicable.

* Maintain accurate records of completed and outstanding deliveries.

Inventory Management

* Record all incoming and outgoing inventory accurately in the warehouse or inventory management system.

* Assist with regular stock counts, cycle counts, and inventory reconciliation.

* Ensure physical inventory matches the quantities recorded in the system.

* Monitor product condition, storage location, batch information, vintage, expiry dates, and stock movement where applicable.

* Investigate and report stock shortages, damaged products, incorrect quantities, or other inventory discrepancies.

* Ensure returned or damaged products are properly documented, separated, and reported.

* Support stock transfers between warehouse locations when required.

Warehouse Organisation and Product Care

* Ensure all products are properly stored, labelled, organised, and protected from damage or loss.

* Maintain proper warehouse housekeeping, cleanliness, and product arrangement.

* Ensure products are stored according to the Company’s required storage and handling procedures.

* Monitor stock placement to support efficient picking, packing, and loading.

* Report any damaged stock, unsafe storage conditions, or warehouse maintenance issues to management.

* Assist in maintaining appropriate security and access controls within the warehouse.

Warehouse Systems and SOP Compliance

* Ensure that all inventory movements and warehouse transactions are recorded in the designated system.

* Support the implementation and daily use of the Company’s warehouse and inventory management systems.

* Ensure warehouse staff consistently follow the required system procedures and documentation processes.

* Monitor compliance with warehouse SOPs covering receiving, storage, picking, packing, dispatch, returns, and stock adjustments.

* Identify operational gaps and recommend improvements to warehouse and delivery processes.

* Assist management in improving warehouse efficiency, inventory accuracy, and accountability.

* Prepare basic warehouse, inventory, and delivery reports when required.

Interdepartmental Coordination

* Work closely with the Warehouse, Logistics, Sales, Accounts, Administration, and Operations teams.

* Assist with invoice and Delivery Order discrepancies raised by customers or internal departments.

* Communicate delivery changes, stock issues, or operational problems promptly to the relevant parties.

* Support other reasonable warehouse, logistics, administrative, and operational duties assigned by management.

Requirements

* Minimum SPM, Diploma, or equivalent qualification in Logistics, Supply Chain, Business Administration, Accounting, or a related field.

* At least 1–3 years of experience in warehouse administration, inventory control, logistics coordination, or a similar position is preferred.

* Experience preparing or handling Delivery Orders, invoices, and warehouse documentation.

* Familiarity with inventory, warehouse, accounting, ERP, or order management systems will be an advantage.

* Basic proficiency in Microsoft Excel, Microsoft Word, email, and general computer applications.

* Able to maintain accurate records and handle documentation carefully.

* Strong organisational, coordination, and problem-solving abilities.

* Able to communicate effectively with drivers, warehouse staff, Sales, Accounts, and management.

* Responsible, dependable, detail-oriented, and able to follow up on outstanding matters.

* Comfortable working in a warehouse environment and handling wine, spirits, and other beverage products.

* Able to work independently while cooperating effectively with different departments.

Preferred Qualities

* Strong attention to detail, particularly when checking products, quantities, Delivery Orders, and invoices.

* Takes ownership of assigned responsibilities and follows tasks through to completion.

* Able to identify discrepancies and raise concerns promptly.

* Willing to learn and consistently use new warehouse or inventory systems.

* Able to work in a fast-paced environment and manage changing delivery priorities.

* Demonstrates integrity when handling inventory, documentation, and company property.

What We Offer

* Full-time employment with an established wine and beverage distribution company.

* Exposure to warehouse, logistics, inventory, administration, and system operations.

* Opportunities to develop broader experience across supply chain and operational management.

* A collaborative working environment involving multiple departments and business functions.