Kerja Sepenuh Masa Sales Admin Assistant, Gaji tinggi SGD 2,500 di Asher BWS Pte Ltd Southeast (Singapore) - Maukerja

This role requires someone who is highly organised, responsive and strong at following through on tasks. The candidate should be comfortable communicating with clients, managing multiple ongoing matters and maintaining accurate records using Google Sheets and other business systems.

Key Responsibilities Personal Assistant Duties

• Manage the General Manager's schedule, appointments, meetings and reminders.
• Coordinate meetings with clients, suppliers, partners and internal staff.
• Assist with travel arrangements, reservations and business appointments when required.
• Prepare meeting notes, follow-up items and reminders.
• Assist with emails, WhatsApp messages and general correspondence.
• Follow up on outstanding matters and ensure assigned tasks are completed promptly.
• Organise quotations, invoices, documents and important company records.
• Assist with general business and administrative errands where reasonably required.
• Help prioritise incoming requests and highlight urgent matters requiring management attention.
• Maintain strict confidentiality regarding company, client and management information.

Sales Administration

• Prepare quotations, sales orders, proposals and related documentation.
• Process customer orders accurately and ensure all details are properly recorded.
• Follow up with clients regarding quotations, orders, payments and deliveries.
• Track outstanding quotations and ensure timely follow-up with customers.
• Maintain accurate customer, pricing and sales records.
• Assist with checking product availability, pricing and stock information.
• Coordinate with suppliers regarding stock availability and incoming orders.
• Assist with invoicing and other sales-related administrative duties.
• Maintain organised records of ongoing enquiries, confirmed orders and outstanding matters.

Client Communication & Follow-Up

• Communicate professionally with clients through WhatsApp, email and phone.
• Respond to customer enquiries promptly and accurately.
• Follow up consistently on quotations, pending orders, payments and delivery arrangements.
• Maintain clear records of client requests, commitments and outstanding actions.
• Ensure important client matters are followed through from initial enquiry to completion.
• Provide clients with order updates and coordinate any changes when required.
• Escalate urgent, sensitive or unresolved client matters to the General Manager.
• Maintain a high standard of professionalism and customer service at all times.
• Build and maintain strong working relationships with corporate clients and regular customers.

Delivery & Order Coordination

• Coordinate daily deliveries with drivers, warehouse staff and customers.
• Prepare delivery schedules and ensure all delivery details are accurate.
• Confirm customer addresses, contact persons, delivery timings and special instructions.
• Ensure the correct products and quantities are prepared before dispatch.
• Prepare delivery orders and supporting documents where required.
• Follow up on urgent, delayed or outstanding deliveries.
• Coordinate changes to delivery schedules when necessary.
• Ensure drivers and warehouse staff receive clear and complete instructions.
• Monitor completed deliveries and resolve or escalate delivery issues promptly.

Google Sheets & Administrative Management

• Maintain and update company Google Sheets accurately and consistently.
• Manage sales trackers, order trackers, delivery schedules and customer databases.
• Maintain follow-up lists for quotations, payments, deliveries and outstanding tasks.
• Ensure information in Google Sheets is kept current and properly organised.
• Track deadlines, pending actions and completed tasks.
• Assist with maintaining product lists, pricing sheets and other internal records.
• Create and maintain simple reports and summaries when required.
• Ensure important information is easily accessible and clearly presented.
• Check for missing, duplicated or inaccurate information and correct discrepancies where possible.
• Coordinate with team members to ensure shared records remain up to date.

Requirements

• Strong organisational and time-management skills.
• Excellent follow-up ability.
• Strong written and verbal communication skills.
• Comfortable communicating directly with clients.
• Strong attention to detail.
• Able to multitask and manage multiple ongoing assignments.
• Proficient in Google Sheets, Google Workspace and Microsoft Office.
• Comfortable using WhatsApp, spreadsheets and online business systems.
• Able to prepare quotations and process orders accurately.
• Able to work independently and take initiative.
• Responsible, discreet and trustworthy.
• Able to maintain proper records and track outstanding tasks systematically.
• Experience in sales administration, executive assistance, logistics, customer service or distribution would be an advantage.

Preferred Characteristics

The ideal candidate should be:

• Strong at following up and closing outstanding matters.
• Highly organised and systematic.
• Proactive rather than waiting for instructions.
• Responsive and dependable.
• Confident when communicating with clients and suppliers.
• Comfortable managing multiple conversations and tasks at the same time.
• Able to anticipate what needs to be done next.
• Strong with Google Sheets and administrative tracking.
• Careful with quantities, pricing and documentation.
• Able to handle last-minute changes calmly.
• Professional when handling confidential or sensitive information.

Pay: $2,100.00 - $2,500.00 per month

Benefits:

• Employee discount
• Professional development

Work Location: In person