Kerja Sepenuh Masa Executive Assistant, Gaji tinggi SGD 4,500 di TTI Electronics Asia Pte Ltd East Region (Singapore) - Maukerja

Company Overview

TTI Electronics Asia Pte Ltd, a Berkshire Hathaway subsidiary, is a leading authorized distributor of passive, connector, electromechanical, and discrete components. With global reach and local support in Asia, TTI delivers extensive product lines and supply chain solutions to industrial and automotive manufacturers.

Job Summary

The Executive Assistant provides comprehensive administrative and organizational support to senior management, ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key point of coordination for travel arrangements, business meetings, office visitors, and administrative activities.

Responsibilities

Deliver comprehensive administrative support to senior management to ensure efficient daily operations

Manage executives' calendars, appointments, and meeting schedules to optimize time and priorities

Coordinate internal and external meetings, including booking meeting rooms and managing logistics

Prepare meeting agendas, presentation materials, and documentation to facilitate effective discussions

Handle correspondence, emails, and telephone enquiries professionally to maintain clear communication

Maintain organized filing systems for documents and records to ensure easy retrieval and compliance

Manage confidential documentation and information with discretion and professionalism

Arrange domestic and international business travel, including flight bookings, hotel accommodations, ground transportation, visa applications, and travel itineraries

Coordinate travel schedules to ensure seamless business trips and timely arrival at engagements

Track travel expenses and submit travel claims promptly in compliance with company policies

Liaise with travel agencies and vendors to secure optimal travel arrangements and cost efficiencies

Manage complex calendars and prioritize appointments, including coordination across multiple time zones

Schedule customer visits, supplier meetings, and internal discussions to support business objectives

Arrange conference calls and virtual meetings to facilitate remote collaboration

Coordinate supplier and customer visits, including meeting room preparation and visitor scheduling

Ensure refreshments and catering are arranged for meetings and visitors to enhance hospitality

Manage office access and visitor registration processes to maintain security and smooth operations

Organize business lunches, dinners, and corporate events, including restaurant reservations and catering coordination

Prepare and process travel and entertainment expense claims, verifying supporting documents for reimbursement

Monitor claim submissions to ensure compliance with company policies and timely payments

Assist with invoice processing and payment coordination as needed to support financial operations

Support general office administrative activities, including coordinating office supplies and pantry inventory

Arrange courier services and document deliveries to maintain efficient office workflows

Respond to employee administrative requests and assist with company events and employee engagement activities

Coordinate facility-related administrative matters with vendors to maintain office environment

Liaise with internal departments and external vendors, suppliers, hotels, restaurants, and service providers to coordinate meetings and projects

Build and maintain positive relationships with business partners and visitors to support company reputation

Required competencies and certifications

Diploma or Bachelor's Degree in Business Administration, Management, or related discipline

Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive

Strong organizational and time management skills demonstrated by managing complex schedules and priorities

Excellent interpersonal and communication skills to engage effectively with stakeholders

Ability to multitask and prioritize effectively in a fast-paced environment

High level of professionalism and confidentiality in handling sensitive information

Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)

Fluent in English to communicate clearly in a business context

Preferred competencies and qualifications

Experience supporting senior executives

Experience with travel booking systems and expense claim processing
TTI ELECTRONICS ASIA PTE LTD

TTI is a wholly-owned subsidiary of Berkshire Hathaway, Inc.

Headquartered in Fort Worth, Texas, TTI, Inc. is the world’s leading authorized distributor specialist offering passive, connector, electromechanical and discrete components. TTI’s extensive product line and supply chain solutions have made the company the distributor of choice for industrial, automotive, and data-communications electronic manufacturers worldwide.

TTI’s extensive product line includes: resistors, capacitors, connectors, discretes, potentiometers, trimmers, magnetic and circuit protection components, wire and cable, wire management, identification products, application tools, and electromechanical devices. These products are distributed from a broad line of top blue chip manufacturers. TTI strives to be the industry’s leader, stocking the latest IP&E component and supporting our customers’ requirements through our Outside Sales team and Local Field Application Engineers with technical seminars, and design support.6788

TTI’s products, personalized service and custom supply chain solutions have earned us the most preferred passives and connector distributor awards. TTI employs more than 3,800 people at more than 100 locations worldwide. Locally in Asia we have 3 dedicated inventory distribution centers in Shanghai, Hong Kong and Singapore respectively and more than 25 sales locations to support local customer needs in Greater China and South Asia.