Kerja Sepenuh Masa HUMAN RESOURCES - ADMIN EXECUTIVE (FOREIGN WORKER MANAGEMENT), Gaji tinggi MYR 4,000 di AUREUMAEX MEDISAFE (M) SDN. BHD. Negeri Sembilan - Maukerja

Job Summary:

We are seeking a responsible and detail-oriented HR Executive – Foreign Worker Management to manage the full administration and compliance process for foreign workers. The role will be responsible for FWCMS-related matters, work permits, passports, immigration documentation, worker onboarding, training, accommodation coordination, and employee records.

The successful candidate should have good knowledge of Malaysian foreign-worker employment procedures and be able to coordinate effectively with government agencies, recruitment agencies, management, and foreign workers.

Job Responsibilities:

1. Foreign Worker Management

• Manage the complete lifecycle of foreign workers, from recruitment and onboarding to permit renewal and repatriation.
• Maintain accurate records of all foreign workers, including passport, permit, visa, medical, insurance, and employment information.
• Monitor expiry dates and ensure timely renewal of required documents.
• Coordinate worker transfers, replacements, extensions, and repatriation when required.
• Handle workers' HR enquiries and resolve employment-related administrative matters.

2. FWCMS & Work Permit

• Manage and update foreign-worker information through FWCMS (Foreign Workers Centralized Management System) and other relevant systems.
• Coordinate applications, renewals, cancellations, and updates relating to foreign-worker permits.
• Liaise with relevant government departments, immigration authorities, agencies, and service providers.
• Ensure all required documents are complete and submitted within the required timelines.
• Monitor the status of applications and follow up on outstanding matters.

3. Passport & Immigration Documentation

• Maintain proper custody and tracking records for foreign-worker passports where company procedures require it.
• Monitor passport validity and arrange renewals where necessary.
• Ensure workers have valid work permits, visas, passports, and other required documentation.
• Maintain an updated expiry-date tracker and provide advance reminders to management.
• Ensure documents are properly filed and readily available for audits or inspections.

4. Medical, Insurance & Compliance

• Coordinate foreign-worker medical examinations and related documentation.
• Monitor required insurance coverage and renewal dates.
• Ensure foreign workers comply with applicable employment, immigration, and company requirements.
• Maintain proper documentation for government inspections and internal audits.
• Keep updated on changes to Malaysian foreign-worker regulations and procedures.

5. Worker Training & Orientation

• Organize foreign-worker induction and onboarding programmes.
• Conduct or coordinate training on:
• Company rules and policies
• Workplace safety and health
• Attendance and disciplinary procedures
• Accommodation rules
• Proper workplace conduct
• Emergency procedures
• Employee rights and responsibilities
• Maintain training attendance records and supporting documentation.
• Coordinate refresher training when required.

6. Accommodation & Welfare

• Coordinate foreign-worker accommodation arrangements with relevant departments.
• Monitor accommodation records, occupancy, and worker movements.
• Assist in handling worker welfare issues, complaints, and general enquiries.
• Coordinate transportation or other arrangements related to immigration, medical appointments, and official matters where required.

7. HR Administration & Reporting

• Maintain accurate and confidential foreign-worker personnel files.
• Prepare regular reports on:
• Total foreign-worker headcount
• Permit status
• Passport validity
• Medical status
• Insurance status
• Training records
• Upcoming renewals
• Repatriation/termination status
• Ensure HR records are updated promptly.
• Assist HR management with audits, inspections, and compliance reviews.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2–3 years of HR experience, preferably with experience managing foreign workers.
• Practical experience with FWCMS, foreign-worker permits, immigration documentation, and related processes.
• Good understanding of Malaysian employment and immigration procedures.
• Good communication and coordination skills.
• Able to communicate with foreign workers from different nationalities and backgrounds.
• Good administrative and documentation skills.

Pay: RM3,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Professional development

Work Location: In person