Kerja Sepenuh Masa, DOCUMENT CONTROLLER di Zalam Corporation Perak - Maukerja

About the role

We are seeking a detail-oriented and organised Document Controller to join Zalam Corporation Sdn Bhd on a full-time basis. This is a key position based in Gopeng, Perak, where you will play a vital role in maintaining the integrity and accessibility of our organisation's documentation systems. As Document Controller, you will be responsible for implementing and managing comprehensive document control procedures that support our operational excellence and compliance requirements. This role is essential to ensuring that all records and documents are properly classified, stored, retrieved and disposed of in accordance with regulatory standards and best practice.

Key responsibilities

• Developing, implementing and maintaining document control policies, procedures and systems to ensure consistency and compliance across the organisation

• Creating and updating master document lists, filing systems and indexing structures to facilitate efficient retrieval and management of records

• Receiving, cataloguing, classifying and distributing documents to appropriate departments and personnel

• Maintaining version control and ensuring that only current, approved versions of documents are in circulation

• Establishing and enforcing retention schedules and archiving procedures in line with legal and regulatory requirements

• Monitoring document lifecycles from creation through to disposal, ensuring proper destruction of confidential or obsolete materials

• Conducting regular audits of filing systems and document storage areas to verify accuracy and compliance

• Training staff on document control procedures and best practice for record management

• Liaising with departmental heads to understand documentation requirements and implement tailored solutions

• Managing both physical and electronic document storage systems, including database administration and backup procedures

• Producing reports on document management activities, metrics and compliance status

What we're looking for

• Proven experience of at least 3–5 years working in a records management, document control or document administration role

• Strong knowledge of document classification systems, filing protocols and retention schedules relevant to your industry or sector

• Proficiency in document management software and systems, including experience with databases, indexing tools and electronic filing systems

• Excellent organisational skills with meticulous attention to detail and an ability to manage multiple filing systems simultaneously

• A sound understanding of data protection regulations, confidentiality requirements and compliance standards applicable to records management

• Competency in using Microsoft Office applications, particularly Excel and Access, or equivalent software packages

• Excellent written and verbal communication skills to interact effectively with colleagues across all levels of the organisation

• Ability to prioritise workload, meet deadlines and work independently with minimal supervision

• Strong problem-solving abilities and a proactive approach to identifying process improvements

• Professional certification in records management or document control (such as ARMA or equivalent) is desirable

• Experience with both paper-based and digital document management systems is preferred

What we offer

At Zalam Corporation Sdn Bhd, we are committed to supporting the professional development and wellbeing of our employees. We offer a competitive salary package commensurate with experience and qualifications. You will benefit from a supportive working environment where your contributions are valued and recognised. The company provides opportunities for continuous learning and career progression within the administration and records management field. We maintain a collaborative team culture and foster open communication at all levels. Additional benefits include standard statutory entitlements and a workplace environment designed to support your health and wellbeing.

About us

Zalam Corporation Sdn Bhd is a professional and forward-thinking organisation based in Gopeng, Perak. We are committed to maintaining the highest standards of operational efficiency and compliance across all our business functions. Our company values integrity, professionalism and continuous improvement. We believe that effective document and records management is fundamental to our success and supports our delivery of quality services to our stakeholders. We pride ourselves on creating a workplace where employees are empowered to contribute meaningfully to our organisational goals.

Apply now

If you are an experienced Document Controller looking for a new opportunity to utilise your expertise and develop your career, we would like to hear from you. Please submit your curriculum vitae, a covering letter outlining your relevant experience and the names of two professional references to the Human Resources department at Zalam Corporation Sdn Bhd. We look forward to receiving your application.