Kerja Sepenuh Masa, Admin - Finance Assistant di Hani Mokhta Federal Territory - Maukerja

Role Description

The Admin & Finance Assistant is a full-time, on-site role based in Bukit Damansara, Kuala Lumpur - supporting the operational and financial functions of the fashion house.

We are looking for a highly organised, detail-oriented and trustworthy Admin & Finance Assistant to support the day-to-day administrative and financial operations of Hani Mokhta.

This role involves handling confidential financial, payroll, employee and company information. The ideal candidate must be meticulous, discreet, responsible and highly organised, with a strong sense of confidentiality and accountability.

Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Carries out administrative duties such as filing (both digital and physical), typing, copying, binding, scanning in a confidential manner.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Maintain contact database, employee list, and office inventory.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms.
• Order and oversee office supplies and food deliveries for group meetings /events
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains a system for recording expenses and the use of petty cash.
• Receive deliveries in all forms; sort and distribute incoming mail
• Organizing and keeping records of invoices, receipts and other documents physically and electronically.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Liaise with the company's accountant, bank, suppliers and other relevant parties when required
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Assist with monthly payroll preparation and processing, including checking attendance, leave, allowances, deductions and other payroll information.
• Prepare and organise payroll-related records and supporting documents.
• Initiate company payments through the company's banking platforms for Management's review and approval.
• Prepare supplier and vendor payments according to approved invoices and payment schedules.
• Ensure payment details, bank information, amounts and supporting documents are carefully verified before initiating payments.
• Maintain accurate records of payments, invoices, receipts and company expenses.
• Assist with basic bank and payment reconciliations.
• Monitor outstanding invoices, payments and relevant due dates.
• Participate in special projects and perform other duties as assigned.

Qualifications

For this position, character and working style are particularly important. We are looking for someone with at least 3 years of experience in Administration role who naturally likes keeping things organised, notices when something does not add up, follows through on unfinished matters and takes confidentiality seriously.