Kerja Sepenuh Masa, (Shipping) Coordinator HR Generalist cum Admin di Hapag-Lloyd Selangor - Maukerja

IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.

Main Objectives

Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.

Function and Duties:

Human Resources

Employee Engagement

• Coordinate employee engagement activities, surveys, events, meetings and related communications.

• Maintain engagement records and follow up on employee feedback.

Policy & Employee Relations

• Support the implementation and communication of HR policies and procedures.

• Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.

HR Documentation

• Maintain employee records and HR documentation through e-filing.

• Coordinate HR documentation and proper record keeping in partnership with Recruiters.

Learning & Development (L&D)

• Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.

• Support training reports and follow-up activities.

Administrative & Office Management

• Manage front desk and telephone calls in accordance with proper telephone etiquette.

• Monitor office stationery, pantry and toiletries supplies and arrange replenishment.

• Coordinate van shuttle services and employee transportation arrangements.

• Source vendor quotations and conduct price comparisons to support cost savings.

• Process administrative purchase orders and verify invoices.

Office Facilities

• Coordinate with cleaners and ensure office cleanliness and hygiene.

• Coordinate office disinfection according to the required schedule.

• Coordinate office maintenance and ensure facilities are maintained in good, hygienic and safe condition.
  

Job Requirements:

1. Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.

2. At least 1 years of relevant HR or administrative experience in a corporate environment.

3. Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.

4. Strong organizational, time management and multitasking skills, with good attention to detail.

5. Good communication and interpersonal skills, with the ability to work independently.

6. Willing to learn, take initiative and support various HR and administrative activities.