Kerja Sepenuh Masa Sales Executive, Gaji tinggi MYR 5,000 di SOLVE IT Federal Territory - Maukerja

# JOB DESCRIPTION

## Sales Assistant

### Position

*Job Title:* Sales Assistant

*Department:* Sales

*Reports To:* Sales Director

*Location:* KL

*Employment Type:* Full-Time

### Job Summary

We are looking for a proactive and organized *Sales Assistant* to provide day-to-day administrative and coordination support to the Sales Director. The role will involve assisting with sales activities, preparing quotations and proposals, coordinating with vendors and internal teams, and ensuring timely follow-up on customer and sales-related requirements.

The ideal candidate should have strong communication and coordination skills, good attention to detail, and the ability to manage multiple tasks while working in a fast-paced sales environment.

### Key Responsibilities

#### 1. Sales Director Support

⁠ ⁠Provide day-to-day administrative and operational support to the Sales Director.

⁠ ⁠Coordinate meetings, appointments, calls, and follow-up activities.

⁠ ⁠Assist the Sales Director in tracking ongoing sales opportunities, customer requirements, and pending actions.

⁠ ⁠Prepare meeting notes, action items, and follow up with relevant stakeholders.

⁠ ⁠Assist in preparing sales presentations, reports, and other sales-related documents.

⁠ ⁠Maintain proper records of sales activities, quotations, proposals, and customer communications.

#### 2. Quotation & Proposal Support

⁠ ⁠Assist in preparing customer quotations, proposals, and commercial documents.

⁠ ⁠Coordinate with vendors to obtain pricing, product information, lead times, and availability.

⁠ ⁠Ensure quotations are prepared accurately and submitted within the required timelines.

⁠ ⁠Follow up on pending quotations and customer requirements.

⁠ ⁠Maintain and update quotation and opportunity trackers.

⁠ ⁠Assist in preparing revisions to quotations based on customer or Sales Director requirements.

#### 3. Vendor Coordination

⁠ ⁠Coordinate with vendors and suppliers for pricing, product specifications, availability, delivery timelines, and other commercial requirements.

⁠ ⁠Request and consolidate vendor quotations for sales opportunities.

⁠ ⁠Follow up with vendors on pending information and responses.

⁠ ⁠Maintain good working relationships with key vendors and suppliers.

⁠ ⁠Ensure vendor information is properly documented and shared with the relevant internal teams.

#### 4. Internal Team Coordination

⁠ ⁠Coordinate with Finance, Procurement, Operations, Technical, Delivery, and other internal teams to support sales activities.

⁠ ⁠Follow up on internal requirements related to quotations, orders, contracts, invoicing, delivery, and customer requests.

⁠ ⁠Ensure information is communicated accurately and on time between the Sales Director, customers, vendors, and internal teams.

⁠ ⁠Assist in resolving administrative or coordination issues that may affect sales activities.

#### 5. Customer & Sales Coordination

⁠ ⁠Assist in responding to customer enquiries and requests as directed by the Sales Director.

⁠ ⁠Coordinate customer meetings, presentations, demonstrations, and other sales activities.

⁠ ⁠Follow up with customers regarding quotations, proposals, required information, and pending decisions.

⁠ ⁠Ensure customer requests are communicated to the appropriate internal or vendor teams.

⁠ ⁠Maintain professional and timely communication with customers.

#### 6. Sales Administration & Reporting

⁠ ⁠Maintain accurate sales documentation and records.

⁠ ⁠Update sales pipelines, quotation trackers, opportunity reports, and follow-up lists.

⁠ ⁠Prepare regular sales activity reports for the Sales Director.

⁠ ⁠Track pending actions and ensure timely follow-up.

⁠ ⁠Assist with preparing management reports and sales performance summaries.

⁠ ⁠Perform other sales administration and coordination duties assigned by the Sales Director.

### Requirements

⁠ ⁠Diploma or Bachelor's Degree in *Business Administration, Sales, Marketing, Management, or a related field*.

⁠ ⁠3-5 years of experience in sales administration, sales coordination, customer service, or a similar role is preferred.

⁠ ⁠Fresh graduates with strong communication and organizational skills may also be considered.

⁠ ⁠Good written and verbal communication skills.

⁠ ⁠Strong coordination and follow-up skills.

⁠ ⁠Good attention to detail and ability to work with quotations and commercial documents.

⁠ ⁠Proficient in Microsoft Office, particularly *Excel, Word, and PowerPoint*.

⁠ ⁠Ability to communicate and coordinate effectively with customers, vendors, and internal teams.

⁠ ⁠Ability to manage multiple priorities and meet deadlines.

⁠ ⁠Positive, proactive, and willing to learn.

⁠ ⁠Ability to work independently while also supporting a team.

### Key Competencies

⁠ ⁠*Coordination & Follow-up*

⁠ ⁠*Communication Skills*

⁠ ⁠*Organization & Time Management*

⁠ ⁠*Attention to Detail*

⁠ ⁠*Customer Service Orientation*

⁠ ⁠*Commercial Awareness*

⁠ ⁠*Problem Solving*

⁠ ⁠*Teamwork & Collaboration*

⁠ ⁠*Proactive Working Approach*

### Key Performance Indicators (KPIs)

⁠ ⁠Timely preparation and submission of quotations.

⁠ ⁠Accuracy of quotations and sales documentation.

⁠ ⁠Timely follow-up on customer, vendor, and internal requirements.

⁠ ⁠Effective coordination and support provided to the Sales Director.

⁠ ⁠Accuracy and timeliness of sales reports and trackers.

⁠ ⁠Responsiveness to customer and internal requests.

⁠ ⁠Effective coordination with vendors and internal departments.

⁠ ⁠Overall efficiency in supporting the sales process.

Pay: RM4,000.00 - RM5,000.00 per month

Work Location: In person