- Geylang Southeast (Singapore) Singapore
Kerja Separuh Masa Sports Administration - Operations Assistant (Part-Time, 6-Month Contract), Gaji tinggi SGD 1,800 di Singapore Disability Sports Council Southeast (Singapore) - Maukerja
Sports Administration - Operations Assistant (Part-Time, 6-Month Contract)
Singapore Disability Sports Council
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
About SDSC
The Singapore Disability Sports Council (SDSC) is seeking a motivated and organised individual to join us as a
Sports Administration & Operations Assistant
.
About This Role
The Sports Administration & Operations Assistant provides
day-to-day administrative and operational support
, primarily to the Pathway & Performance team, with some support to the
Community Programmes team
.
The role covers a range of administrative tasks, including
sport and athlete records, competition and travel arrangements, procurement, claims and payment processing, and general team support
.
You will work closely with sport managers, coaches, athletes and colleagues, as well as external parties such as suppliers and travel providers.
This is a
6-month part-time contract role
, with the opportunity for the role to be reviewed for continuation or expansion based on organisational needs.
Key Duties and Responsibilities
1. Sport, Athlete & Coach Administration
Maintain and update records for athletes, coaches and assigned sports, including contact details, agreements, licences and competition records.
File and track
athlete and coach contracts and agreements
, including key dates for renewal or expiry.
Assist with athlete and coach documentation,including agreements, spexCarding documents and other programme-related forms.
Assist to send routine emails, notices and updates to athletes, coaches and other stakeholders.
Assist with
licence applications and renewals
for athletes and coaches where required.
Follow up with athletes, coaches and relevant stakeholders on outstanding documents and submissions.
2. Competition & Travel Administration
Assist with travel arrangements for athletes, coaches and support personnel attending domestic and overseas competitions.
Make arrangements such as
flight bookings, seating, excess baggage, accommodation and local transport
.
Assist with applications for
competition- or travel-related licences and permits
, where required for specific sports or equipment.
Assist with changes to bookings and other last-minute travel or logistical arrangements when required.
3. Procurement Administration
Assist with the procurement of goods and services required for
Pathway & Performance and Community Programmes
.
Prepare purchase requests, quotations and other supporting documents for approval.
Liaise with suppliers on quotations, orders and delivery arrangements.
Maintain procurement records and supporting documents.
4. Payment & Claims Administration
Assist with processing
athlete and coach claims
.
Assist with processing supplier invoices and payment requests.
Check that claims, invoices and supporting documents are complete before submission for approval.
Follow up with athletes, coaches, suppliers and colleagues on missing information or documents.
Maintain records of claims and payments.
Follow up with Finance on routine payment and claims matters.
5. Team & Operational Support
Provide general administrative support to the Pathway & Performance team and Community Programmes team.
Undertake other administrative duties as required.
Other Requirements
Essential
Diploma or equivalent qualification in
Business Administration, Sports Management, Operations, Finance/Accounting or a related field
.
Good organisational skills and attention to detail.
Some experience with
invoices, expense claims, procurement or payment documentation
will be an advantage.
Proficient in Microsoft Office, particularly
Excel and Word
, and Google Workspace.
Able to manage routine tasks and follow up on deadlines.
Good written and verbal communication skills.
Comfortable communicating with athletes, coaches, suppliers and colleagues.
Responsible, reliable and willing to learn.
Type of Employment
Part-Time Contract Employee – 6 Months
This is a
6-month pilot role
to assess the organisation's longer-term administrative needs. Subject to organisational requirements and review, there may be an opportunity for the role to be continued or developed into a longer-term position
Other
The above duties and responsibilities may be adjusted from time to time based on organisational needs and the individual's experience and capabilities.
HOW TO APPLY
Submit your CV and a cover letter (including your current and expected salary) to:
*************
Subject line: Application – Sports Administration & Operations Assistant
Only shortlisted candidates will be notified. SDSC is an equal opportunity employer committed to diversity and
inclusion
Founded in 1973, the Singapore Disability Sports Council (SDSC) is the national sports body for disability sports - promoting, coordinating and developing sporting opportunities for persons with disabilities across all impairment groups, from community participation to elite performance. Over five decades, the Council has identified and developed elite para-athletes like Yip Pin Xiu, Singapore's Paralympic multi-medallist in swimming, and Jeralyn Tan, Singapore's first Paralympic medallist in boccia. Beyond athlete development, SDSC has served as an incubator for national disability sports initiatives and support schemes. The Council continues to build the infrastructure, partnerships and programmes needed to give every person with a disability a meaningful pathway through sport.
The Singapore Disability Sports Council (SDSC) is seeking a motivated and organised individual to join us as a
Sports Administration & Operations Assistant
.
About This Role
The Sports Administration & Operations Assistant provides
day-to-day administrative and operational support
, primarily to the Pathway & Performance team, with some support to the
Community Programmes team
.
The role covers a range of administrative tasks, including
sport and athlete records, competition and travel arrangements, procurement, claims and payment processing, and general team support
.
You will work closely with sport managers, coaches, athletes and colleagues, as well as external parties such as suppliers and travel providers.
This is a
6-month part-time contract role
, with the opportunity for the role to be reviewed for continuation or expansion based on organisational needs.
Key Duties and Responsibilities
1. Sport, Athlete & Coach Administration
Maintain and update records for athletes, coaches and assigned sports, including contact details, agreements, licences and competition records.
File and track
athlete and coach contracts and agreements
, including key dates for renewal or expiry.
Assist with athlete and coach documentation,including agreements, spexCarding documents and other programme-related forms.
Assist to send routine emails, notices and updates to athletes, coaches and other stakeholders.
Assist with
licence applications and renewals
for athletes and coaches where required.
Follow up with athletes, coaches and relevant stakeholders on outstanding documents and submissions.
2. Competition & Travel Administration
Assist with travel arrangements for athletes, coaches and support personnel attending domestic and overseas competitions.
Make arrangements such as
flight bookings, seating, excess baggage, accommodation and local transport
.
Assist with applications for
competition- or travel-related licences and permits
, where required for specific sports or equipment.
Assist with changes to bookings and other last-minute travel or logistical arrangements when required.
3. Procurement Administration
Assist with the procurement of goods and services required for
Pathway & Performance and Community Programmes
.
Prepare purchase requests, quotations and other supporting documents for approval.
Liaise with suppliers on quotations, orders and delivery arrangements.
Maintain procurement records and supporting documents.
4. Payment & Claims Administration
Assist with processing
athlete and coach claims
.
Assist with processing supplier invoices and payment requests.
Check that claims, invoices and supporting documents are complete before submission for approval.
Follow up with athletes, coaches, suppliers and colleagues on missing information or documents.
Maintain records of claims and payments.
Follow up with Finance on routine payment and claims matters.
5. Team & Operational Support
Provide general administrative support to the Pathway & Performance team and Community Programmes team.
Undertake other administrative duties as required.
Other Requirements
Essential
Diploma or equivalent qualification in
Business Administration, Sports Management, Operations, Finance/Accounting or a related field
.
Good organisational skills and attention to detail.
Some experience with
invoices, expense claims, procurement or payment documentation
will be an advantage.
Proficient in Microsoft Office, particularly
Excel and Word
, and Google Workspace.
Able to manage routine tasks and follow up on deadlines.
Good written and verbal communication skills.
Comfortable communicating with athletes, coaches, suppliers and colleagues.
Responsible, reliable and willing to learn.
Type of Employment
Part-Time Contract Employee – 6 Months
This is a
6-month pilot role
to assess the organisation's longer-term administrative needs. Subject to organisational requirements and review, there may be an opportunity for the role to be continued or developed into a longer-term position
Other
The above duties and responsibilities may be adjusted from time to time based on organisational needs and the individual's experience and capabilities.
HOW TO APPLY
Submit your CV and a cover letter (including your current and expected salary) to:
*************
Subject line: Application – Sports Administration & Operations Assistant
Only shortlisted candidates will be notified. SDSC is an equal opportunity employer committed to diversity and
inclusion
Founded in 1973, the Singapore Disability Sports Council (SDSC) is the national sports body for disability sports - promoting, coordinating and developing sporting opportunities for persons with disabilities across all impairment groups, from community participation to elite performance. Over five decades, the Council has identified and developed elite para-athletes like Yip Pin Xiu, Singapore's Paralympic multi-medallist in swimming, and Jeralyn Tan, Singapore's first Paralympic medallist in boccia. Beyond athlete development, SDSC has served as an incubator for national disability sports initiatives and support schemes. The Council continues to build the infrastructure, partnerships and programmes needed to give every person with a disability a meaningful pathway through sport.
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