Kerja Sepenuh Masa, Executive, Company Secretarial di Labuan Reinsurance (L) Ltd - Official Page Federal Territory - Maukerja

Immediate Vacancy

Job Description

Secretarial Services

• Handle and organise the full spectrum of Board and/or Board Committees (and Board ADHOC) meetings (including but not limited to scheduling of meetings, drafting notices of meeting, agenda, preparing the meeting pack, liaising with the relevant parties for the meeting venue, preparing extract minutes etc).
• Maintain the filing system for the Secretarial Division in an appropriate and confidential manner.
• Assist in organising events involving the Directors and provide travel and other logistic support adequately.
• Liaise with the Resident-Secretary on secretarial services matters (including but not limited to obtaining advice/confirmation for matters related to the Company’s statutory registers and Labuan Company’s Act 1990, and the Company’s statutory documents (certified true copy) for operational matters.
• Maintain the Directors’ personal records for internal use only (an extension of the Resident-Secretary’s secretarial services).
• Liaise with the Directors’ offices for Secretarial related matters.
• Comply, maintain and update the Secretarial Division’s SOPs appropriately.
• Keep up-to-date with the regulatory and/or statutory changes on Corporate Governance that may affect the Company.
• Prepare reports, presentations and briefing materials for meetings.
• Priorities commitments and keep track of deadlines.

Department Support

• Provide administrative support to ensure the efficient operations of the CEO’s Office.
• Manage external/ internal communications/correspondences including phone calls and emails.
• Maintain office supplies for the Secretarial Division.

Job Requirements

• Bachelor’s degree in Corporate Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Knowledge in corporate governance framework, Labuan Company’s Act 1990, secretarial services, basic contract law