Kerja Sepenuh Masa, Executive Secretary di Singapore Recreation Club - Maukerja

Reports To: General Manager

Role And Responsibilities

We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to the General Manager and other senior leadership staff. This role requires a detail-oriented professional who can manage multiple tasks efficiently and contribute to the smooth operation of the organization. As an Executive Secretary, you will be a key liaison between the senior management team and other stakeholders, ensuring effective communication and timely execution of tasks.

Job Responsibilities

Administrative Support

• Provide high-level administrative assistance to the General Manager and senior leadership team, ensuring their schedules and responsibilities are managed efficiently.
• Call screening - Manage incoming calls to the General Manager’s office, screening and redirecting them as necessary to ensure effective use of time.
• Calendar Management - Oversee and manage the General Manager’s calendar, ensuring appointments and meetings are efficiently scheduled and prioritized.
• Document Preparation - Prepare presentations, agreements, letters, and memos in a timely and professional manner, ensuring high-quality output.
• Documentation Management - Draft and prepare various forms of correspondence, including letters, memos, reports, and invoices, ensuring accuracy and professionalism inall communications.
  
  

Meeting Coordination & Documentation

• Organize and attend Management Committee meetings on behalf of the executives.
• Take detailed meeting minutes and ensure all relevant actions are followed up on promptly.
• Manage all aspects of meeting logistics, including sending out notices, preparing necessary documents, and distributing minutes to members.
• Attend weekly, Head of Department (HOD), and ad hoc Management Committee meetings, providing necessary support and documentation as required.
  
  

Communication Management

• Receive and review incoming communications on behalf of the senior staff. Prioritize messages, summarize key points, and ensure appropriate distribution to relevant parties.
• Correspondence Handling - Manage incoming and outgoing correspondence with a focus on confidentiality and efficiency, ensuring timely responses and action.
  
  

Office Operations

• Maintain accurate and organized records, ensuring a smooth flow of administrative tasks and documentation across the office.
• Undertake various other administrative duties as assigned by management, contributing to the overall efficiency of the office.
  
  

Implementation of Directives

• Execute the directions provided by the General Manager, ensuring all tasks are carried out in line with their expectations and timelines.
  
  

Relationship Management

• Foster and maintain positive working relationships with the Management Committee members and the broader Management Team, ensuring smooth collaboration and communication.
  
  

Others

• Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace
• Not engage in any unsafe or negligent act that may endanger yourself or others working around you.
• Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.
• Any other duties as assigned by Management.
  
  

Requirements

• Degree or Diploma in Business Administration, Management or related discipline with minimum 3–8 years of relevant experience in contract administration, or executive secretarial roles.
• Prior experience in governance, constitution drafting or regulatory compliance will be an added advantage.
• High level of discretion in handling confidential information.
• Excellent organisational and time management skills with the ability to prioritise effectively.
• Meticulous team player, results oriented, ability to navigate through ambiguity challenges.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
  
  

Benefits In Joining SRC

• Staff meal
• Birthday leave
• Holistic medical & insurance health benefits for staff
• Central location. Easy access to public transport
  
  

For further information, please visit us at *************

We regret that only shortlisted candidate will be notified.