- Singapore
Kerja Sepenuh Masa Technical Library - Assistant Admin, Gaji tinggi SGD 2,700 di Aerospec Supplies Pte Ltd - Maukerja
Technical Library - Assistant Admin
Aerospec Supplies Pte Ltd
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Working location: Paya Lebar
Working hours/Days: 8.00am - 5.30pm / Mon - Fri
Key Responsibilities
1. Technical Publications Management
Maintain and update technical publications, maintenance manuals, technical orders, service bulletins, and other controlled documents by inserting, removing, and replacing revision pages in accordance with prescribed procedures.
Verify and update the Record of Revisions (ROR), List of Effective Pages (LEP), and leading particulars to ensure publication accuracy and currency.
Register, track, review, and monitor Publication Change Orders (PCO), Technical Data Revisions (TDR), and other technical publication updates received from OEMs, vendors, and regulatory authorities.
Conduct periodic inventory checks and physical sighting of technical publications to ensure completeness, availability, and accountability.
Manage the loan, issuance, retrieval, and tracking of technical publications and controlled documents to authorised personnel
2. Document Control and Records Management
Scan, digitise, archive, and maintain Component Repair Records (CRR), maintenance records, technical records, and supporting documentation in accordance with company procedures and regulatory retention requirements.
Ensure proper indexing, filing, retrieval, and disposal of controlled technical records while maintaining document traceability and confidentiality.
Upload, organise, and maintain technical publications, company procedures, Standard Operating Procedures (SOPs), Maintenance Organisation Expositions (MOEs), and other controlled documents within the Company's SharePoint or document management system.
Support document audits and regulatory inspections by preparing and retrieving required technical records and documentation.
3. Administrative and Coordination Duties
Liaise daily with Workshops, Engineering, Quality Assurance, Planning departments, OEMs, technical publication vendors, and external suppliers regarding publication updates and documentation requirements.
Monitor publication subscriptions, revision status, and distribution lists to ensure users have access to the latest approved technical data.
Assist in generating reports, maintaining databases, and tracking key document control metrics.
Support continuous improvement initiatives related to technical library administration, document control processes, and digitalisation projects.
Educational Requirements
Diploma, Higher NITEC, or equivalent qualification. Engineering, Aerospace, Aviation Maintenance, Technical Services, or related discipline preferred.
Experience
Minimum 1 to 3 years of administrative, document control, records management, or technical library experience preferred.
Experience in aviation, aerospace, MRO, manufacturing, engineering, or regulated industries would be advantageous.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Familiarity with Microsoft SharePoint, document management systems, and Microsoft Copilot is advantageous.
Aerospec Supplies Pte Ltd provides our clients licensed aircraft engineers, aircraft technicians and all other aviation personnel.
We have been in the business of manpower solutions since 1990s and having served the Aviation industry for over 20 years, Aerospec Supplies Pte Ltd has in-depth industry knowledge and professional understanding of your recruitment requirements.We are able to provide you with local and international expertise in that area for contract and permanent placement according to your requirements.
Whether your requirement is short, medium or long term, seasonal, scheduled and/or unscheduled, Aerospec Supplies Pte Ltd can deliver the expertise.
Working hours/Days: 8.00am - 5.30pm / Mon - Fri
Key Responsibilities
1. Technical Publications Management
Maintain and update technical publications, maintenance manuals, technical orders, service bulletins, and other controlled documents by inserting, removing, and replacing revision pages in accordance with prescribed procedures.
Verify and update the Record of Revisions (ROR), List of Effective Pages (LEP), and leading particulars to ensure publication accuracy and currency.
Register, track, review, and monitor Publication Change Orders (PCO), Technical Data Revisions (TDR), and other technical publication updates received from OEMs, vendors, and regulatory authorities.
Conduct periodic inventory checks and physical sighting of technical publications to ensure completeness, availability, and accountability.
Manage the loan, issuance, retrieval, and tracking of technical publications and controlled documents to authorised personnel
2. Document Control and Records Management
Scan, digitise, archive, and maintain Component Repair Records (CRR), maintenance records, technical records, and supporting documentation in accordance with company procedures and regulatory retention requirements.
Ensure proper indexing, filing, retrieval, and disposal of controlled technical records while maintaining document traceability and confidentiality.
Upload, organise, and maintain technical publications, company procedures, Standard Operating Procedures (SOPs), Maintenance Organisation Expositions (MOEs), and other controlled documents within the Company's SharePoint or document management system.
Support document audits and regulatory inspections by preparing and retrieving required technical records and documentation.
3. Administrative and Coordination Duties
Liaise daily with Workshops, Engineering, Quality Assurance, Planning departments, OEMs, technical publication vendors, and external suppliers regarding publication updates and documentation requirements.
Monitor publication subscriptions, revision status, and distribution lists to ensure users have access to the latest approved technical data.
Assist in generating reports, maintaining databases, and tracking key document control metrics.
Support continuous improvement initiatives related to technical library administration, document control processes, and digitalisation projects.
Educational Requirements
Diploma, Higher NITEC, or equivalent qualification. Engineering, Aerospace, Aviation Maintenance, Technical Services, or related discipline preferred.
Experience
Minimum 1 to 3 years of administrative, document control, records management, or technical library experience preferred.
Experience in aviation, aerospace, MRO, manufacturing, engineering, or regulated industries would be advantageous.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Familiarity with Microsoft SharePoint, document management systems, and Microsoft Copilot is advantageous.
Aerospec Supplies Pte Ltd provides our clients licensed aircraft engineers, aircraft technicians and all other aviation personnel.
We have been in the business of manpower solutions since 1990s and having served the Aviation industry for over 20 years, Aerospec Supplies Pte Ltd has in-depth industry knowledge and professional understanding of your recruitment requirements.We are able to provide you with local and international expertise in that area for contract and permanent placement according to your requirements.
Whether your requirement is short, medium or long term, seasonal, scheduled and/or unscheduled, Aerospec Supplies Pte Ltd can deliver the expertise.
Peringatan Penting
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