Kerja Sepenuh Masa Executive Assistant, Gaji tinggi SGD 4,500 di P3 PROJECT PTE. LTD. Southwest (Singapore) - Maukerja

About the Role

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative, operational, and strategic coordination to our executive leadership and corporate management team.

In this role, your focus is strictly on business and executive operations rather than personal errands. You will serve as a central communication liaison across cross-functional departments (Engineering, Operations, Commercial, HR, and Finance), ensuring corporate governance, executive schedule optimization, meeting follow-ups, and key deliverable tracking run seamlessly.

Key Responsibilities

• Executive Workflow & Schedule Governance:
• Manage and coordinate executive calendars, prioritizing critical business meetings, client discussions, and site reviews.
• Plan, coordinate, and organize corporate itineraries, executive meetings, and business-related logistics.
• Corporate Meetings & Board Facilitation:
• Coordinate Management Review Meetings, project steering committees, and corporate operational syncs.
• Prepare meeting agendas, collate briefing packs/presentations from department heads, record accurate minutes of meeting (MOM), and track post-meeting action items to closure.
• Cross-Departmental & Stakeholder Coordination:
• Act as the professional liaison between senior management and internal departments, external clients, joint-venture partners, and vendors.
• Facilitate seamless cross-functional communication and follow up on pending approvals, sign-offs, and critical project updates on behalf of the management team.
• Business Correspondence & Information Control:
• Draft, review, and organize executive-level correspondence, formal memos, corporate announcements, and management presentations.
• Uphold strict confidentiality and data discretion regarding corporate strategies, financial figures, contracts, and personnel matters.
• Operational Projects & Tracking:
• Assist management in tracking company-wide KPIs, milestone deadlines, and action trackers.
• Coordinate ad-hoc corporate initiatives, company-wide town halls, and operational reviews across management pipelines.

Requirements

• Education: Diploma or Bachelor’s Degree in Business Administration, Management, Corporate Communications, or a related field.
• Experience:
• 3–5 years of proven experience as an Executive Assistant, Corporate Secretary, or Management Support Specialist supporting Directors or C-suite executives.
• Prior experience working in engineering, construction, EPCM, or fast-paced corporate project environments is advantageous.

Competencies & Skills:

• Exceptional verbal and written business English communication skills.
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaborative project tracking tools.
• Proven ability to synthesize complex project updates and financial/operational metrics into clear briefing summaries.
• Strong business acumen, high emotional intelligence (EQ), and impeccable organizational discipline.

Core Mindset: Discretion, proactiveness, calm prioritization under tight deadlines, and a solutions-driven corporate approach.

Pay: $3,000.00 - $4,500.00 per month

Work Location: In person