Zaid Ibrahim & Co is seeking a highly organised and professional Executive Secretary to

provide dedicated secretarial and administrative support to the Management Office,

particularly the Managing Partner and EXCO members.

Key Responsibilities

• Provide comprehensive executive, secretarial and administrative support to the Managing

Partner and EXCO members.

• Manage and coordinate executives' calendars, appointments, meetings and travel

arrangements.

• Manage and monitor email inboxes, prioritise correspondence, draft responses for review and

bring urgent matters to the attention of the Managing Partner.

• Organise and coordinate meetings, including the preparation of agendas, meeting papers,

minutes and action-item trackers.

• Support the planning and execution of management meetings, corporate events, business

functions and other firm initiatives.

• Maintain proper filing systems, records and documentation, ensuring accuracy, accessibility

and confidentiality of information.

• Liaise professionally with internal and external stakeholders, where necessary, on behalf of

the Management Office.

• Handle sensitive and confidential information with discretion, professionalism and sound

judgement.

• Perform other duties and undertake special projects as assigned by the Managing Partner in

support of the Management Office and the Firm.

Qualifications / Experience Required

• Bachelor's degree in Business Administration, Management, Accounting or a related discipline

is preferred.

• Minimum 3 to 5 years of experience in a secretarial, administrative or executive support role.

• Resourceful and highly dependable, with sound judgement, a high level of discretion, and the

ability to maintain strict confidentiality while working independently and collaboratively in a

team environment.

• Previous experience supporting senior management is preferred. Experience in a professional

services firm or corporate environment will be an added advantage.

• Excellent command of the English language, with strong verbal and written communication

skills.

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook and Teams) and

experience with scheduling and email management tools.

• Strong attention to detail, organisational, planning and multitasking abilities, with the capacity

to prioritise effectively in a fast-paced environment.

• Strong interpersonal skills and the ability to interact professionally with stakeholders at all

levels.

Interested candidates, please send your updated CV, academic certificates and expected salary to recruitment.kl@ziclegal.com

1 Jawatan Kosong Zaid Ibrahim - October 2026 - Gaji Tinggi

Executive Secretary