Industry: Plantation, Agriculture & Food Manufacturing
Company Type: Small–Medium Enterprise (SME)
Employment Type: Full-Time
Reporting To: Finance Manager / Accounts Manager

Job Summary

The Accounts Assistant is responsible for managing sales invoicing, and accounts-related coordination to ensure accurate billing, proper documentation, and timely collection from customers. The role supports domestic and export sales operations and works closely with the sales, estate, operations, and finance teams to ensure compliance with internal controls and financial procedures.

Key Responsibilities

Invoicing & Billing

Prepare and issue sales invoices accurately and in a timely manner upon receipt of acknowledged Delivery Orders
Obtain and verify supporting documents from estate, production, and logistics teams for billing purposes
Ensure all deliveries are accompanied by valid and complete documentation
Ensure Delivery Orders are duly acknowledged and signed by customers upon receipt of goods
Follow up on missing or incomplete delivery documentation
Ensure invoices are issued in accordance with agreed pricing, quantities, and credit terms
Submit invoices to customers promptly and maintain proper invoicing records
Coordinate with finance/accounts team to ensure accurate posting into the accounting system

Accounts Receivable & Collection Follow-Up

Monitor customer accounts and outstanding balances
Follow up with customers on invoice receipt and payment collection
Prepare ageing reports and highlight overdue accounts to management
Support finance team in credit control and reconciliation matters

Reporting & Record Management

Maintain systematic filing of sales orders, Delivery Orders, invoices, and supporting documents
Prepare sales, invoicing, and accounts receivable reports for management review
Ensure compliance with internal controls, audit requirements, and company policies

Internal Coordination & Compliance

Coordinate closely with sales, estate, operations, and logistics teams to ensure smooth order-to-cash process
Assist in audit preparation by providing required documentation and explanations
Support continuous improvement of billing and documentation processes

Requirements & Qualifications

Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field
Minimum 2 years of experience in sales administration, billing, or accounts receivable role
Strong experience in invoicing, Delivery Orders, and accounts receivable follow-up
Experience in plantation, agriculture, food manufacturing, or trading industry is an advantage
Familiar with basic accounting principles and internal control requirements
Proficient in MS Excel and accounting systems
Good command of English and Bahasa Malaysia

Personal Attributes

High level of accuracy and attention to detail
Strong follow-up and coordination skills
Able to work independently and meet deadlines
Responsible, organized, and discreet with financial information
Positive attitude with good teamwork skills
Able to work in a fast-paced environment

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Health insurance
Opportunities for promotion

Work Location: In person

Domestic Class Sdn Bhd

Jawatan Kosong di Domestic Class Sdn Bhd

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