Job Purpose:
To ensure that the company's financial obligations to its vendors andemployees are met accurately and on time.

Duties & Responsibilities:
Invoice Processing: Review and verify invoices and proposals for accuracy and completeness.

Payment Processing: Paying and processing payments to vendor/staff. This may involve methods such as electronic funds transfers, foreign remittance, etc.

Expense Tracking: Record and track expenses, ensuring proper allocation and coding to the appropriate accounts.

Record Keeping: Maintain organised and accurate records of all financial transactions related to accounts payable.

Payment Reconciliation: Reconcile payments and accounts to ensure they match invoices and proposals, resolving discrepancies as necessary.

Compliance: Ensure compliance with company policies and procedures and relevant accounting standards and regulations, such as withholding tax submission.

Cash Management: Monitor and manage the organization's cash position to ensure that the organization has the necessary liquidity to meet financial obligations and cash flow projections.

Bank Reconciliation: Reconcile bank statements with internal financial records to ensure consistency and accuracy.

Communication: Collaborate with other departments, such as procurement and finance, to address issues related to payments and invoices.

Streamline Processes: Continuously identify opportunities to improve efficiency in the accounts payable process.

Auditing: Assist with audits by providing necessary documentation and explanations related to accounts payable.

Additional Tasks & Responsibilities:
Accounts payables is to cover accounts receivable in the absence of team member

Other adhoc duties/projects

Knowledge and Skills Requirements:
Knowledge Requirements

Accounting Principles: A good understanding of basic accounting principles to accurately process financial transactions and invoices.

Invoice Processing: Knowledge of invoice processing procedures, including coding, matching, and verifying invoices against purchase orders and receipts.

Tax Knowledge: Awareness of various taxes and their impact on accounts payable processes, including GST and withholding tax.

Compliance: Awareness of relevant financial and accounting regulations and internal company policies and procedures.

Technology: Familiarity with office productivity software (e.g., Microsoft Excel, Word) and accounting software for data entry and analysis.

Skills Requirements

Attention to Detail: Meticulousness, the ability to notice and rectify errors ininvoices, proposals and payment records is essential to prevent financial discrepancies.

Analytical Skills: Capability to analyze and reconcile financial data, identify discrepancies, and resolve issues effectively.

Time Management: Effective time management skills to meet payment deadlines and maintain workflow efficiency.

Communication: Good communication skills are essential for interacting with vendors,colleagues, and other departments.

Problem-solving: Ability to identify and address issues related to accounts payable, including invoice discrepancies and payment problems.

Teamwork: Collaboration with other team membersand departments is often necessary to resolve issues and improve processes.

Credentials and Experience:
Whilst a degree isn’t mandatory, it would be beneficial. Min. diploma in Finance, Business Studies or Accounting.

Possess 3 to 5 years of relevant experience.

Teamplayer with strong organizational and communication skills, meticulous and able to meet tight deadlines.

KUMON ASIA & OCEANIA PTE LTD

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