Set up and maintain project files following company SOPs and instructions.
Prepare and follow up on letters, reports, and other documents.
Organize project meetings – including notices, minutes, and follow-up actions.
Distribute project documents to relevant departments and team members.
Assist Directors, Head of Projects, and Project Team with document tasks (scanning, copying, distribution).
Receive and issue certified drawings, and upload them to the company server.
Help compile manuals and data books for projects.
Support the cleanliness and organization of the project office.
Assist with tender submissions and administrative documentation.
Ensure good attitude, discipline, and willingness to learn.
Control and manage project documents and keep records in the project server.
Act as Document Controller for ISO 9001:2015.
Support engineers in sending out bid invitations, RFIs, construction drawings, and handling inquiries.
Help prepare project budgets and summaries.
Track and update project staff attendance.
Monitor and update project schedules, claims, and progress reports.
Safely keep original Letters of Award (LOA).
Manage and track project tools, PPE, and equipment.
Collect and submit staff OT claims to HR by the 7th of each month.
Prepare and submit monthly reports to management.
Process material purchase requests.
Monitor and update project insurance (workmen’s compensation).
Take responsibility and accountability for tasks assigned.
Perform other duties as assigned by management.

Sukiada Enginering Sdn Bhd