TAPiO Management Advisory is a Malaysia-based advisory firm supporting international companies, business delegations, market entry projects, and strategic business activities in Malaysia and the region.

We are looking for a reliable, organised, and versatile person to support our office administration, basic HR administration, and internal accounts coordination. This role is suitable for a junior candidate with around 1 to 2 years of experience who wants to grow in a professional business environment.

Role Summary

The Office, HR and Accounts Coordinator will support the day-to-day running of the office, coordinate basic HR and staff administration matters, and prepare accounting-related documents for our outsourced accounting firm.

This is not a full accounting role. Our accounting function is handled by an external accounting company. The successful candidate will help collect, organise, check, record, and submit documents properly so that the accounting company can complete the required accounting, payroll, tax, and reporting work.

The role is ideal for someone who is careful with documents, comfortable with basic numbers, organised in follow-up work, and willing to handle a broad range of office tasks.

Key Responsibilities:

Office Administration

Handle general office administration and daily coordination
Maintain proper filing of company documents, invoices, receipts, agreements, staff records, and correspondence
Prepare simple letters, forms, internal records, reports, and administrative documents
Coordinate office supplies, basic procurement, service providers, and general office needs
Assist with meeting arrangements, calendar coordination, reminders, and follow-up lists
Support management with ad hoc administrative and coordination tasks
Keep office records organised, updated, and easy to retrieve

Accounts Coordination

Organise invoices, receipts, payment records, claims, bank slips, and supporting documents
Prepare basic payment and expense records for internal reference
Coordinate with the outsourced accounting firm on monthly document submission
Follow up internally to collect missing receipts, invoices, claims, or supporting documents
Assist with basic accounts payable and accounts receivable tracking
Maintain simple Excel records for payments, expenses, claims, and other financial documents
Check documents for completeness before submitting them to the accounting company
Support the preparation of information required by accountants, auditors, tax agents, or company secretary when needed

Basic HR Administration

Maintain staff records, employment documents, leave records, attendance records, and HR filing
Assist with onboarding documents for new employees, interns, or contract staff
Support basic payroll-related document preparation for the outsourced accounting or payroll provider
Help organise staff claims, leave forms, allowance records, and other HR-related documents
Assist with basic HR compliance documentation where required
Coordinate simple internal HR communication and staff administration matters
Support recruitment administration, such as interview scheduling, candidate document collection, and basic follow-up
Assist in Internship recruiting activities.

General Business Support

Assist in keeping client, project, and internal contact records updated
Support CRM or database updates when required
Help prepare documents for proposals, meetings, presentations, and internal reporting
Coordinate simple follow-up tasks with team members, suppliers, service providers, and external partners
Perform other reasonable administrative, HR, and coordination tasks assigned by management

Requirements

Minimum SPM, Diploma, LCCI, business administration, accounting, HR, or equivalent qualification
Around 1 to 2 years of experience in administration, office coordination, HR administration, accounting coordination, bookkeeping support, or similar work
Fresh graduates with relevant internship experience may also apply
Basic understanding of invoices, receipts, claims, payments, filing, and staff records
Comfortable using Microsoft Word, Excel, email, and basic office software
Experience with accounting software such as SQL, AutoCount, QuickBooks, Xero, or similar is an advantage, but not compulsory
Experience dealing with an outsourced accountant, company secretary, payroll provider, or tax agent is an advantage
Good organisation skills and attention to detail
Able to communicate professionally in English and Bahasa Malaysia
Able to follow instructions, complete tasks properly, and ask questions when something is unclear
Honest, reliable, punctual, discreet, and willing to learn
Comfortable working in a small professional office where responsibilities may be broad and varied

What We Offer

Exposure to a professional management advisory and international business environment
Opportunity to learn office administration, HR coordination, accounts coordination, and business documentation
Direct interaction with management
Practical experience across several areas of business administration
Suitable environment for a junior candidate who wants to become a strong all-round office and administration professional

Job Details

Job Type: Full-time
Location: Kuala Lumpur / Klang Valley
Working Days: Monday to Friday
Experience Level: Junior to early executive level
Expected Experience: 1 to 2 years preferred
Salary Range: RM2,500 to RM3,500 per month, depending on experience and capability

Application

Please apply with your updated CV. Shortlisted candidates may be asked to complete a simple administration, Excel, and document organisation test before the interview.

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

Health insurance
Opportunities for promotion
Professional development

Work Location: In person

Tapio Management Advisory Sdn Bhd