300+ Assistant Admin Executive Jobs - July 2026 - Urgent Hiring
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"assistant admin executive"
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Job "assistant admin executive"
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Undisclosed
- Proficiency in Personal Assistance and Executive Administrative Assistance tasks
- Strong Communication skills to facilitate clear and professional interactions
- Experience with Diary Management and scheduling appointments efficiently ...
Posted
19 days ago
SGD7,000 - SGD7,000 Per Month
Singapore
- Deal & IR Support: Provide seamless administrative backing during active deal cycles and fund-raising periods; coordinate the distribution of sensitive investment memos and investor reporting materials.
- Complex Logistics: Manage intricate, multi-stop international roadshows and travel itineraries tailored to demanding deal schedules.
- Calendar Optimization: Synchronize high-priority meetings involving internal investment committees, portfolio company management, and global investors. ...
Posted
20 days ago
Undisclosed
KL City
- Provide proactive and seamless administrative support to Partners and Directors, including calendar management, meeting coordination, and travel planning
- Manage correspondence, communications, and documentation with a high level of professionalism and accuracy
- Anticipate needs and priorities, ensuring stakeholders are well-prepared and supported in their day-to-day activities ...
Posted
20 days ago
Senior Executive - Assistant Manager, Industry and Research Collaborations Senior Executive - Assistant Manager, Industry and Research Collaborations
Nanyang Technological University Singapore
Undisclosed
Singapore
- Supporting the administration of the full lifecycle of industry and research agreements (e.g. Non-Disclosure Agreements, Materials Transfer Agreements, Project Agreements, Research Collaboration Agreements, MoUs and Variation Agreements), from initiation to execution and closure
- Assisting with the preparation of agreement drafts using approved institutional templates and ensuring supporting documentation is complete and accurate
- Coordinating internal review and approval workflows with relevant offices such as Legal & Secretary Office, NTUitive and Finance, under established processes ...
Posted
20 days ago
Undisclosed
Singapore
- To provide general administrative support and personal assistance to the CEO.
- To act as the initial point of contact for the CEO & the Executive Leaders, assessing priorities and coordinating the day-to-day requests as necessary.
- To manage the CEO’s diary and appointments, ensuring effective use of time and preparation of papers and information in advance. ...
Posted
21 days ago
Undisclosed
Singapore
- Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
- Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
- Monitor and track expenditures, maintaining proper records and documentation. ...
Posted
21 days ago
Undisclosed
Singapore
- Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
- Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
- Monitor and track expenditures, maintaining proper records and documentation. ...
Posted
21 days ago
Undisclosed
Singapore
- Manage professional and personal scheduling for CEO across time zones, including agendas, and other necessary preparations
- Arrange and manage travel logistics and activities, including urgent requirements and contingency planning
- Manage emails, messages and correspondence, prioritize requests, draft responses and ensure timely follow-ups ...
Posted
21 days ago
Undisclosed
- Greet and welcome visitors, clients, and guests professionally.
- Answer, screen, and direct incoming phone calls.
- Manage incoming and outgoing mail, courier services, and deliveries. ...
Posted
21 days ago
MYR2,000 - MYR2,500 Per Month
- Assist with personal errands and day-to-day arrangements
- Help manage simple schedules, reminders, and follow-ups
- Coordinate deliveries, purchases, appointments, and bookings ...
Posted
21 days ago
Undisclosed
Singapore
- Oversee the end-to-end organization of Board and Shareholders’ meetings; provide full corporate secretarial support, including agenda setting, minute-taking, and ensuring strict adherence to the Singapore Companies Act and ACRA requirements.
- Collaborate with senior management to research, develop, and refine SDAX’s medium- to long-term corporate strategies, commercial priorities, and regional expansion initiatives.
- Draft high-level executive briefings and management reports to provide the Board and senior leadership with clear insights into business performance and commercial milestones. ...
Posted
21 days ago
SGD2,000 - SGD2,000 Per Month
Singapore
- Manage calendars, appointments, and meeting schedules efficiently.
- Screen and manage emails, phone calls, and other correspondence.
- Prepare meeting materials, presentations, reports, and documentation when required. ...
Posted
21 days ago
Undisclosed
Singapore
- Coordinate customer orders, production schedules, and shipment timelines
- Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
- Track delivery progress and escalate delays or operational risks when required ...
Posted
14 days ago
SGD2,500 - SGD2,500 Per Month
Singapore
- Manage and organize executive’s daily calendar
- Schedule and coordinate meetings and appointments
- Handle last-minute changes and urgent requests ...
Posted
23 days ago
Senior Executive, Administration (1-year contract) Senior Executive, Administration (1-year contract)
National University Of Singapore
Undisclosed
Singapore
- Manage end-to-end processes for staff lifecycle events including reappointments, onboarding, offboarding, orientation sessions, and exit interviews, specifically catering to Executive and Administrative level staff.
- Develop and coordinate job requisitions and postings, ensuring accurate and timely maintenance of all HR documentation, records, and tracking systems.
- Support HR Partnering team operations by maintaining robust documentation practices, supporting compliance with all University policies and procedures. ...
Posted
23 days ago
Undisclosed
Petaling
- Manage and coordinate the Managing Partners calendar, appointments, meetings, and travel arrangements.
- Prioritize and screen correspondence (emails, calls, documents) and respond where appropriate.
- Prepare briefing materials, presentations, reports, and meeting agendas. ...
Posted
23 days ago
Undisclosed
- Store Information Management – Maintain and update store data.
- Transaction Troubleshooting – Resolve refund, discount, and void issues per SOP.
- Compliance Monitoring – Monitor store adherence to company policies. ...
Posted
16 days ago
Undisclosed
Singapore
- Coordinate customer orders, production schedules, and shipment timelines
- Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
- Track delivery progress and escalate delays or operational risks when required ...
Posted
16 days ago
MYR1,700 - MYR1,700 Per Month
- Execute Administration: Act as the direct administrative support hub—managing daily task lists, schedules, and operational upkeep.
- Master the Data: Input, categorize, and cross-verify digital records across various databases with zero tolerance for errors.
- SME Operations: Provide critical backend support to keep client SME operations running smoothly and efficiently. ...
Posted
23 days ago
MYR1,700 - MYR1,700 Per Month
- Execute Administration: Act as the direct administrative support hub—managing daily task lists, schedules, and operational upkeep.
- Master the Data: Input, categorize, and cross-verify digital records across various databases with zero tolerance for errors.
- SME Operations: Provide critical backend support to keep client SME operations running smoothly and efficiently. ...
Posted
23 days ago
SGD5,500 - SGD5,500 Per Month
Singapore
- Provide full secretarial and administrative support to the Director.
- Manage schedules, meetings, travel arrangements, and email correspondence.
- Handle flight, hotel, transport bookings, and expense claims. ...
Posted
23 days ago
Senior Executive, Administration (1-year contract) Senior Executive, Administration (1-year contract)
National University Of Singapore
Undisclosed
Singapore
- Manage end-to-end processes for staff lifecycle events including reappointments, onboarding, offboarding, orientation sessions, and exit interviews, specifically catering to Executive and Administrative level staff.
- Develop and coordinate job requisitions and postings, ensuring accurate and timely maintenance of all HR documentation, records, and tracking systems.
- Support HR Partnering team operations by maintaining robust documentation practices, supporting compliance with all University policies and procedures. ...
Posted
23 days ago
Undisclosed
Singapore
- System/Project Management & Technical Oversight
- Serve as one of the functional leads for the industrial collaboration system/platform, ensuring system health, data integrity, and optimal performance.
- Translate business objectives into technical specifications and functional requirements. ...
Posted
24 days ago
Undisclosed
Singapore
- Review Pre-qualifications documentation requirements and deliverables received from customers.
- Work with all relevant departments in the Company to collate the necessary supporting documents for Prequalification.
- Prepare client’s prequalification questionnaire and supporting documents for submission. ...
Posted
25 days ago
SGD2,800 - SGD2,800 Per Month
Singapore
- Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
- Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
- Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions. ...
Posted
25 days ago
(Senior) Executive Assistant - Associate Executive, Medicine (Senior) Executive Assistant - Associate Executive, Medicine
National University Hospital
Undisclosed
Singapore
- Perform coordinator role in IDC, including managing daily patient station assignments, HD scheduling, virology checks, machine tracking, and master list updates.
- Ensure accurate dialysis station placement based on contact precautions and virology status, including proactive identification and escalation of Hep B/C cases.
- Engage relevant stakeholders to coordinate scheduling arrangements and maintain tracking of certain indicators with key patient and operational details. ...
Posted
a month ago
Executive Administrative Assistant, Property Management Executive Administrative Assistant, Property Management
MAPLETREE LOGISTICS TRUST MANAGEMENT LTD.
SGD3,900 - SGD3,900 Per Month
Singapore
- Coordinate between Property Management, Asset Management, Finance, and external vendors to support day-to-day property operations across a cluster of logistics portfolio
- Coordinate and consolidate vendor performance data to support compliance with contractual obligations, service standards, and operational KPIs
- Review, validate and process vendor submissions, including work completion reports, attendance records, invoices, and supporting documentation ensuring accuracy, completeness and timely processing ...
Posted
15 days ago
Undisclosed
Singapore
- Manage and maintain the calendars, ensuring optimal prioritisation of meetings, appointments, and travel arrangements.
- Coordinate complex schedules across multiple stakeholders.
- Prepare meeting agendas, briefing materials, and follow-up actions for key engagements. ...
Posted
a month ago
Senior Executive-Assistant Manager, CREST Project (2-year contract) Senior Executive-Assistant Manager, CREST Project (2-year contract)
National University Of Singapore
Undisclosed
Singapore
- Effectively organise, coordinate and execute CREST grant management, including reports, database, and procurement & financial reporting tasks, ensuring adherence to established standards and timelines, to ensure smooth operation of the project
- Effectively organise, coordinate and execute CREST learning activities (including workshops and other events etc), research admininstrative activities and stakeholder engagement activities
- Effectively organise and manage managing overseas academic visitors (end-to-end, e.g. booking travel, accommodation, work pass notifications, withholding tax preparation and submission etc.) ...
Posted
a month ago
Undisclosed
Singapore
- Coordinate customer orders, production schedules, and shipment timelines
- Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
- Track delivery progress and escalate delays or operational risks when required ...
Posted
23 days ago
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