300+ Assistant Admin Executive Jobs - July 2026 - Urgent Hiring

Showing 337 jobs results for "assistant admin executive"

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Undisclosed
  • Proficiency in Personal Assistance and Executive Administrative Assistance tasks
  • Strong Communication skills to facilitate clear and professional interactions
  • Experience with Diary Management and scheduling appointments efficiently ...
Posted
19 days ago
SGD7,000 - SGD7,000 Per Month

Singapore

  • Deal & IR Support: Provide seamless administrative backing during active deal cycles and fund-raising periods; coordinate the distribution of sensitive investment memos and investor reporting materials.
  • Complex Logistics: Manage intricate, multi-stop international roadshows and travel itineraries tailored to demanding deal schedules.
  • Calendar Optimization: Synchronize high-priority meetings involving internal investment committees, portfolio company management, and global investors. ...
Posted
20 days ago
Undisclosed

KL City

  • Provide proactive and seamless administrative support to Partners and Directors, including calendar management, meeting coordination, and travel planning
  • Manage correspondence, communications, and documentation with a high level of professionalism and accuracy
  • Anticipate needs and priorities, ensuring stakeholders are well-prepared and supported in their day-to-day activities ...
Posted
20 days ago
Undisclosed

Singapore

  • Supporting the administration of the full lifecycle of industry and research agreements (e.g. Non-Disclosure Agreements, Materials Transfer Agreements, Project Agreements, Research Collaboration Agreements, MoUs and Variation Agreements), from initiation to execution and closure
  • Assisting with the preparation of agreement drafts using approved institutional templates and ensuring supporting documentation is complete and accurate
  • Coordinating internal review and approval workflows with relevant offices such as Legal & Secretary Office, NTUitive and Finance, under established processes ...
Posted
20 days ago
Undisclosed

Singapore

  • To provide general administrative support and personal assistance to the CEO.
  • To act as the initial point of contact for the CEO & the Executive Leaders, assessing priorities and coordinating the day-to-day requests as necessary.
  • To manage the CEO’s diary and appointments, ensuring effective use of time and preparation of papers and information in advance. ...
Posted
21 days ago
Undisclosed

Singapore

  • Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
  • Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
  • Monitor and track expenditures, maintaining proper records and documentation. ...
Posted
21 days ago
Undisclosed

Singapore

  • Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
  • Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
  • Monitor and track expenditures, maintaining proper records and documentation. ...
Posted
21 days ago
Undisclosed

Singapore

  • Manage professional and personal scheduling for CEO across time zones, including agendas, and other necessary preparations
  • Arrange and manage travel logistics and activities, including urgent requirements and contingency planning
  • Manage emails, messages and correspondence, prioritize requests, draft responses and ensure timely follow-ups ...
Posted
21 days ago
Undisclosed
  • Greet and welcome visitors, clients, and guests professionally.
  • Answer, screen, and direct incoming phone calls.
  • Manage incoming and outgoing mail, courier services, and deliveries. ...
Posted
21 days ago

Casa Bambini Early Childcare Centre

MYR2,000 - MYR2,500 Per Month
  • Assist with personal errands and day-to-day arrangements
  • Help manage simple schedules, reminders, and follow-ups
  • Coordinate deliveries, purchases, appointments, and bookings ...
Posted
21 days ago
Undisclosed

Singapore

  • Oversee the end-to-end organization of Board and Shareholders’ meetings; provide full corporate secretarial support, including agenda setting, minute-taking, and ensuring strict adherence to the Singapore Companies Act and ACRA requirements.
  • Collaborate with senior management to research, develop, and refine SDAX’s medium- to long-term corporate strategies, commercial priorities, and regional expansion initiatives.
  • Draft high-level executive briefings and management reports to provide the Board and senior leadership with clear insights into business performance and commercial milestones. ...
Posted
21 days ago

FORTYFOURMAN PTE. LTD.

SGD2,000 - SGD2,000 Per Month

Singapore

  • Manage calendars, appointments, and meeting schedules efficiently.
  • Screen and manage emails, phone calls, and other correspondence.
  • Prepare meeting materials, presentations, reports, and documentation when required. ...
Posted
21 days ago
Undisclosed

Singapore

  • Coordinate customer orders, production schedules, and shipment timelines
  • Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
  • Track delivery progress and escalate delays or operational risks when required ...
Posted
14 days ago

SEIKO WALL PTE. LTD.

SGD2,500 - SGD2,500 Per Month

Singapore

  • Manage and organize executive’s daily calendar
  • Schedule and coordinate meetings and appointments
  • Handle last-minute changes and urgent requests ...
Posted
23 days ago
Undisclosed

Singapore

  • Manage end-to-end processes for staff lifecycle events including reappointments, onboarding, offboarding, orientation sessions, and exit interviews, specifically catering to Executive and Administrative level staff.
  • Develop and coordinate job requisitions and postings, ensuring accurate and timely maintenance of all HR documentation, records, and tracking systems.
  • Support HR Partnering team operations by maintaining robust documentation practices, supporting compliance with all University policies and procedures. ...
Posted
23 days ago

Orangeleaf Consulting

Undisclosed

Petaling

  • Manage and coordinate the Managing Partners calendar, appointments, meetings, and travel arrangements.
  • Prioritize and screen correspondence (emails, calls, documents) and respond where appropriate.
  • Prepare briefing materials, presentations, reports, and meeting agendas. ...
Posted
23 days ago
Undisclosed
  • Store Information Management – Maintain and update store data.
  • Transaction Troubleshooting – Resolve refund, discount, and void issues per SOP.
  • Compliance Monitoring – Monitor store adherence to company policies. ...
Posted
16 days ago
Undisclosed

Singapore

  • Coordinate customer orders, production schedules, and shipment timelines
  • Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
  • Track delivery progress and escalate delays or operational risks when required ...
Posted
16 days ago
MYR1,700 - MYR1,700 Per Month
  • Execute Administration: Act as the direct administrative support hub—managing daily task lists, schedules, and operational upkeep.
  • Master the Data: Input, categorize, and cross-verify digital records across various databases with zero tolerance for errors.
  • SME Operations: Provide critical backend support to keep client SME operations running smoothly and efficiently. ...
Posted
23 days ago
MYR1,700 - MYR1,700 Per Month
  • Execute Administration: Act as the direct administrative support hub—managing daily task lists, schedules, and operational upkeep.
  • Master the Data: Input, categorize, and cross-verify digital records across various databases with zero tolerance for errors.
  • SME Operations: Provide critical backend support to keep client SME operations running smoothly and efficiently. ...
Posted
23 days ago

PEOPLE PROFILERS PTE. LTD.

SGD5,500 - SGD5,500 Per Month

Singapore

  • Provide full secretarial and administrative support to the Director.
  • Manage schedules, meetings, travel arrangements, and email correspondence.
  • Handle flight, hotel, transport bookings, and expense claims. ...
Posted
23 days ago
Undisclosed

Singapore

  • Manage end-to-end processes for staff lifecycle events including reappointments, onboarding, offboarding, orientation sessions, and exit interviews, specifically catering to Executive and Administrative level staff.
  • Develop and coordinate job requisitions and postings, ensuring accurate and timely maintenance of all HR documentation, records, and tracking systems.
  • Support HR Partnering team operations by maintaining robust documentation practices, supporting compliance with all University policies and procedures. ...
Posted
23 days ago
Undisclosed

Singapore

  • System/Project Management & Technical Oversight
  • Serve as one of the functional leads for the industrial collaboration system/platform, ensuring system health, data integrity, and optimal performance.
  • Translate business objectives into technical specifications and functional requirements. ...
Posted
24 days ago
Undisclosed

Singapore

  • Review Pre-qualifications documentation requirements and deliverables received from customers.
  • Work with all relevant departments in the Company to collate the necessary supporting documents for Prequalification.
  • Prepare client’s prequalification questionnaire and supporting documents for submission. ...
Posted
25 days ago
SGD2,800 - SGD2,800 Per Month

Singapore

  • Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
  • Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
  • Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions. ...
Posted
25 days ago
Undisclosed

Singapore

  • Perform coordinator role in IDC, including managing daily patient station assignments, HD scheduling, virology checks, machine tracking, and master list updates.
  • Ensure accurate dialysis station placement based on contact precautions and virology status, including proactive identification and escalation of Hep B/C cases.
  • Engage relevant stakeholders to coordinate scheduling arrangements and maintain tracking of certain indicators with key patient and operational details. ...
Posted
a month ago
SGD3,900 - SGD3,900 Per Month

Singapore

  • Coordinate between Property Management, Asset Management, Finance, and external vendors to support day-to-day property operations across a cluster of logistics portfolio
  • Coordinate and consolidate vendor performance data to support compliance with contractual obligations, service standards, and operational KPIs
  • Review, validate and process vendor submissions, including work completion reports, attendance records, invoices, and supporting documentation ensuring accuracy, completeness and timely processing ...
Posted
15 days ago
Undisclosed

Singapore

  • Manage and maintain the calendars, ensuring optimal prioritisation of meetings, appointments, and travel arrangements.
  • Coordinate complex schedules across multiple stakeholders.
  • Prepare meeting agendas, briefing materials, and follow-up actions for key engagements. ...
Posted
a month ago
Undisclosed

Singapore

  • Effectively organise, coordinate and execute CREST grant management, including reports, database, and procurement & financial reporting tasks, ensuring adherence to established standards and timelines, to ensure smooth operation of the project
  • Effectively organise, coordinate and execute CREST learning activities (including workshops and other events etc), research admininstrative activities and stakeholder engagement activities
  • Effectively organise and manage managing overseas academic visitors (end-to-end, e.g. booking travel, accommodation, work pass notifications, withholding tax preparation and submission etc.) ...
Posted
a month ago
Undisclosed

Singapore

  • Coordinate customer orders, production schedules, and shipment timelines
  • Follow up with engineering, planning, operations, QAQC, supply chain, warehouse, and logistics teams
  • Track delivery progress and escalate delays or operational risks when required ...
Posted
23 days ago