Maintain and update accurate employee records, attendance, leave, payroll-related information, HR documentation, sales records, and other company data in both physical and electronic filing systems while ensuring confidentiality.
Prepare and manage all administrative and sales documentation, including quotations, invoices, sales orders, delivery orders, employment documents, reports, correspondence, and other operational records.
Coordinate recruitment and HR administration activities, including interview arrangements, onboarding, employee orientation, preparation of employment letters, staff movements, disciplinary documentation, and communication with the Head Office HR Department.
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Plan, coordinate and supervise daily maintenance operations, including task allocation, monitoring work progress and conducting daily team briefings.
Conduct routine inspections to ensure all plant facilities, including chillers, air compressors, air-conditioning systems, generators, fire pumps, lifts and sewage treatment systems, are operating efficiently and maintained in good working condition.
Develop and implement preventive maintenance programmes, coordinate repair activities and oversee facility improvement projects.
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Plan, coordinate and supervise daily maintenance operations, including task allocation, monitoring work progress and conducting daily team briefings.
Conduct routine inspections to ensure all plant facilities, including chillers, air compressors, air-conditioning systems, generators, fire pumps, lifts and sewage treatment systems, are operating efficiently and maintained in good working condition.
Develop and implement preventive maintenance programmes, coordinate repair activities and oversee facility improvement projects.
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Proactively seek out and acquire new clients, driving the growth of our Engineering Solutions businesses.
Accurately identify the needs, developing and nurturing relationships with both existing and potential customers, primarily within the engineering and manufacturing industries.
Provide exceptional customer support by guiding clients towards successful outcomes.
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Serve as an internal security consultant to the organization;
Draft, document, and implement security guidelines for the organization;
Provide direct training and oversight to employees, affiliate marketing partners, alliances, or other third parties, ensuring proper security clearance in accordance with established organizational security guidelines;
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Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved.
Coordinate tasks and work with other departments; serve as a departmental role model or mentor; assign and ensure work tasks are completed on time and that they meet appropriate quality standards. Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
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Front Desk Management: Welcome, register, and direct on-site guests, as well as issue visitor badges and monitor building security.
Communications: Answer, screen, and forward incoming phone calls, take messages, and respond to general inquiries via phone and email.
Administrative Support: Sort and distribute daily mail, manage calendars, schedule meetings, and assist other departments with clerical duties (e.g., filing, scanning, data entry).
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