Location: Outram ParkDuration: Oct 2026 - Mar 2027Salary: $10.50/hr - $13/hrWorking days and hours:- 830am to 6pm (Monday to Thursday)- 830am to 530pm (Friday)Job Description:- Update and maintain data related to Facilities and M&E Equipment Inventory system. - Support team activities, organise internal meetings, manage minor projects and handle ad-hoc tasks. - Manage of Ariba procurement system and support office operations for FSS. - Monitor and order office supplies as needed to ensure department runs smoothly. - Assist with preparation of basic presentation slides and documentation. - Provide general administrative support as required.Job Requirements:- Experience in administrative work would be an advantage
Front of House Excellence: Greet guests, employees, and clients with professionalism and enthusiasm. Manage visitor registration, issue access badges...Facilities Helpdesk & Liaison: Act as the primary bridge between building occupants and the FM team. Log facility issues, route maintenance tickets to the appropriate staff, and follow up to ensure prompt resolution.Vendor & Contractor Coordination: Welcome and sign in external contractors. Ensure vendors are briefed on basic site safety protocols and seamlessly directed to their work areas.Site Presentation & Event Support: Maintain the pristine appearance of the reception area and meeting rooms. Assist the wider FM team with meeting room bookings, event setups, and ad-hoc logistical requests.Health, Safety & Security: Serve as the "eyes and ears" of the facility. Monitor front-desk access control, report cleanliness or safety hazards immediately, and assist with logging incident reports.Experience: 2+ years of experience in reception, corporate front-of-house, or hospitality. (Prior experience working within a facilities management, property management, or corporate real estate environment is highly advantageous).Customer Focus: A proactive, "can-do" attitude with a passion for anticipating client needs and delivering "WOW" customer service in a corporate setting.Communication: Exceptional verbal and written communication skills. Ability to effectively and professionally interact with senior executives, general staff, and external contractors.Organization & Multitasking: Highly organized with the ability to manage busy front-desk foot traffic while processing facility requests and administrative tasks.Problem-Solving & Tech Savvy: Solution-oriented with the ability to navigate ambiguity. Comfortable using or learning visitor management systems and FM ticketing/helpdesk
Appointment Management: Efficiently schedule and manage client appointments, maintaining an organized calendar to optimize the day-to-day operations of our beauty specialists.