To assist the Head of Department (Human Resources and General Affairs) in executing and monitoring the whole spectrum of Human Resources and General Affairs in meeting the Company’s Goals and Objectives.
Responsible for managing and maintaining all HR administration databases on payroll, benefits, leave, personal and training records, renewal of foreign workers’ permits/passports, employee’s claims, disciplinary procedures, etc. in meeting deadlines and conforming to statutory requirements and set standards.
Executing external human resources errands such as foreign workers matter at government agencies like the Ministry of Human Resources, Home Ministry, Ministry of Foreign Affairs; Embassies, airport authorities, etc at irregular hours.
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To assist the Head of Department (Human Resources and General Affairs) in executing and monitoring the whole spectrum of Human Resources and General Affairs in meeting the Company’s Goals and Objectives.
Responsible for managing and maintaining all HR administration databases on payroll, benefits, leave, personal and training records, renewal of foreign workers’ permits/passports, employee’s claims, disciplinary procedures, etc. in meeting deadlines and conforming to statutory requirements and set standards.
Executing external human resources errands such as foreign workers matter at government agencies like the Ministry of Human Resources, Home Ministry, Ministry of Foreign Affairs; Embassies, airport authorities, etc at irregular hours.
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Recruitment Coordination — Coordinate interview scheduling, prepare offer letters and employment documentation, and manage onboarding for new hires across all departments.
Employee Relations & Documentation — Prepare and maintain HR letters and records — warning letters, performance improvement plans, promotion letters, and other employment documentation — under the CEO's direction.
Statutory Compliance — Ensure compliance with the Employment Act 1955 and statutory contributions (EPF, SOCSO, EIS); maintain accurate records for audits and filings; handle documentation such as Form 58 and other company secretarial/HR filings as needed.
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Recruitment Coordination — Coordinate interview scheduling, prepare offer letters and employment documentation, and manage onboarding for new hires across all departments.
Employee Relations & Documentation — Prepare and maintain HR letters and records — warning letters, performance improvement plans, promotion letters, and other employment documentation — under the CEO's direction.
Statutory Compliance — Ensure compliance with the Employment Act 1955 and statutory contributions (EPF, SOCSO, EIS); maintain accurate records for audits and filings; handle documentation such as Form 58 and other company secretarial/HR filings as needed.
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Manage employee’s insurance matters - Personal Accident, Hospitalization & Surgical Insurance, and Workmen Compensation insurance. 2. Assist in the implementation of the SAP Human Resource Management System (SAP HRMS). 3. Preparing offer letters & appointment letters for new employee. Conduct new employees’ orientation program for non executive level.4. Prepare new employee’s personal file and key in personnel date information in Orisoft System (HRMW).5. Keep updating Employee Master List on contract renewal and confirmation and evaluation for staff as well as to distribute it before the due date. 6. Processing the resignation including issuance of acceptance letters after confirming the resignation notice period, leave balance etc.
To monitor incoming letters and prepare all HR related letters e.g. Concern letters, temporary secondment letters, internal transfers letters, resignation letters and sales commission letter.8. Handle leave administration i.e. check validity of medical certificates, verification numbers of days and ensure submission to payroll.9. Responsible in raising the stationery items for HR Department usage.10. To undertake any ad-hoc project or any other related task that may be assigned to you from time to time by your superior/Management.