Accounts Payable & Receivable Support: Learn and assist with processing AP/AR transactions, matching vendor invoices against receipts, issuing client billing statements, and monitoring payment follow-ups.
Expense Processing: Review employee expense claims and vendor disbursements against company guidelines, ensuring proper receipt documentation before approval.
Payroll & Statutory Administration: Assist with collating working hours and overtime data, while learning basic procedures for statutory reporting (such as tax and social security filings).
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Work Permit & Immigration Compliance: Manage applications, renewals, endorsements, special passes, FOMEMA medical check-ups, and check-out memos in coordination with immigration authorities.
Documentation & Record Keeping: Maintain up-to-date, secure personnel files, passports, work permits, and employment contracts while ensuring strict confidentiality.
Welfare & Accommodation Coordination: Oversee hostel arrangements, transport logistics, medical emergencies, and daily welfare grievances or inquiries.
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Responsible to provide support in the human resource department foreign worker management
Handle end-to-end work passes related issues such as application, renewal, cancellation, appeal, expiration, follow up with medical check-ups, updating personal particulars to Government agencies
Work directly with and assist the hiring managers of different functions to fulfill a variety of necessary HR tasks regarding to foreign workers
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Manage end-to-end recruitment, including job advertisements, candidate screening, interviews, employment offers, onboarding and orientation.
Maintain accurate employee records, contracts, attendance, leave, medical certificates, overtime and employee information in the HRMS (Info-Tech).
Coordinate monthly payroll inputs with the Finance Department and ensure all information is accurate and submitted within the payroll cut-off date.
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Prepare and monitor the manpower budget and ensure recruitment activities are aligned with the approved manpower plan.
Ensure vacancies are filled in a timely manner by coordinating and managing the end-to-end recruitment process, including job requisitions, candidate screening and shortlisting, interviews, and reference checks.
Coordinate pre-onboarding and onboarding processes and events for new employees, including induction and orientation programmes, as well as airport pick-up and accommodation arrangements for new expatriate employees to ensure a smooth transition into the school.
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Manage key HR operations, with primary responsibility for payroll administration, statutory compliance, and employee/industrial relations (ER/IR).
Support HR decision-making through accurate employee data, reporting and analytics, while ensuring HR practices comply with company policies and Malaysian employment legislation.
Manage day-to-day employee relations and disciplinary matters, including attendance, absenteeism, misconduct, performance-related concerns and other workplace issues.
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Serve as the HR main contact point for JustGO, providing strategic and operational HR support to the business while coordinating with PMB HR for shared HR services and specialist HR functions.
Lead workforce planning by translating business and project pipelines into manpower requirements, including headcount forecasting, skills mapping, organizational Chart refinement, resource deployment, and mobilization/demobilization strategies to ensure optimal workforce utilization across project phases.
Manage end-to-end recruitment by partnering with hiring managers to define manpower requirements, coordinate sourcing and selection activities with PMB HR, and ensure timely hiring to meet business and project timelines.
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To oversee the full recruitment cycle, including sourcing, screening, interviewing, and onboarding candidates to meet business workforce needs.
To be responsible for Performance Management System (PMS) activities, ensuring alignment with organizational objectives and employee performance improvement.
To implement employee branding initiatives, including social media engagement and retention strategies to attract and retain top talent.
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Coordinate and manage employee life cycle activities in SuccessFactor and on the ground with the various stakeholders relating to DHI within the perimeter and deliver the services as per their respective Service Level Agreements
Administer HR related topics of a respective country, which contains but not limited to; recruitment, local policies, personnel administration
All the topics have to be managed in alignment with the global processes, policies and guidelines, the local practices and the global payroll vendor.
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