Candidates should possess strong Personal Assistance skills, including scheduling, meeting coordination, and task prioritization.
Candidates should possess Executive Administrative Assistance capabilities, such as managing correspondence, preparing documents, and supporting management-level activities.
Candidates should possess excellent Communication skills, both written and verbal, to interact effectively with internal teams and external stakeholders.
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Provide comprehensive executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.
Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents, ensuring timely follow-up on action items.
Serve as the primary liaison between the Executive Director and internal departments, business partners, government authorities, and external stakeholders.
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Act as the Directors' right hand — mirror their priorities and help get things done across the business
Get hands-on across accounting, operations, inventory, finance, people, marketing and new launches — wherever you're needed most
Manage communications on the Directors' behalf — triage incoming queries from outlet teams and stakeholders, and make sure the right response happens
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Manage the Director’s calendar, priorities, appointments, meetings, deadlines and daily schedule to ensure effective use of time.
Attend management, client, project and business meetings with the Director and record accurate meeting minutes, decisions, action owners and deadlines.
Prepare professional PowerPoint presentations, management decks, project updates, business reviews and briefing materials for the Director.
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Provide general secretarial duties such as manage meeting schedules, reports, call screening, travel arrangements and any other administrative matters.
Prepare official correspondence, memorandum agenda, minutes of meeting, external letters including preparation for meeting materials and facilities.
Maintain a systematic filing system for easy reference & retrieval and safekeeping of important documents.
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