RESPONSIBILITIES OF THIS ROLE:
Inventory Management:
i) Monitor and manage inventory levels of medical supplies and equipment.
ii) Conduct regular inventory audits to ensure accuracy and prevent overstocking or stock outs.
Order Processing and Tracking:
i) Receive and process purchase requests and orders for medical supplies and equipment.
ii) Coordinate with vendors to ensure timely and accurate delivery of orders.
iii) Track and document order status, delivery times, and backorders.
Vendor Coordination:
i) Liaise with vendors and suppliers to obtain quotes, negotiate prices, and finalize purchase agreements.
ii) Evaluate vendor performance and provide feedback to the procurement team for vendor selection and contract renewals.
Record Keeping and Documentation:
i) Maintain accurate and organized records of all procurement transactions, invoices, and purchase orders.
ii) Ensure compliance with relevant healthcare regulations and internal policies regarding record-keeping, documentation.
Coordination with Internal Departments:
i) Collaborate with various departments such as nursing, pharmacy and operations to understand their supply needs and requirements.
ii) Ensure efficient communication and coordination between departments to optimize the supply chain process.
Reports and Analysis:
i) Generate regular reports on inventory levels, order status, and procurement activities.
ii) Analyze data to identify trends, optimize inventory levels, and propose process improvements.
Quality Control:
Assist in monitoring product quality and compliance with regulatory standards.
Basic Requirements and Skills needed:
1. High school diploma or equivalent; additional education or certification in supply chain management or related is a plus.
2. Previous experience in inventory management, procurement, or a similar role, preferably in a healthcare setting.
3. Familiarity with healthcare supply chain processes, regulations, and standards.
4. Strong organizational skills and attention to detail.
5. Effective communication and interpersonal skills.
6. Proficiency in using relevant software applications for inventory management and order processing.
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About Ideal Health Care Sdn Bhd:
Established in 1999 by Dato' Seri Dr. Haji Haminnuddin Bin Haji Abdul Hamid, Ideal Healthcare Sdn Bhd (IHSB) is a leading player in the global medical device industry. Specializing in manufacturing and distribution, IHSB has gained recognition for its commitment to quality and customer satisfaction. With over 20 years of experience, the company recently completed the IHSB Centre of Excellence (COE), a state-of-the-art facility, showcasing its dedication to meeting the increasing global demand for its offerings. As a substantial supplier to the Ministry of Health Malaysia since 2005 and with a presence in over 20 countries, IHSB aims to be a renowned brand in the future.
1)Prepare and compile inventory report for stock count
2)Ensure daily/weekly/monthly reports are up to date & submitted on time
3)To maintain Spare Parts stock item code (SQL System)
4)To compile document all related from Supplier
5)To input & maintain Supplier related document form into SQL system.
6)To maintain and control inventory stock.
7)To maintain high levels of inventor accuracy.
8)Responsible for control of all spare parts fix on vehicle
9)To perform all clericals function
7) Any other ad hoc task assigned by Stock & Purchasing Department
Roles & Responsibilities
1. Receives and ships stock
2. Checks stock against packing slips or invoices determining if there are shortages, damages, missing goods, etc., and may sign for same.
3. Places stock in designated storage areas.
4. Removes items from stock to fill orders from authorized requisitions.
5. Delivers and/or may pick up stock or other items to departments or offices concerned.
6. Assists in counting and recording inventory.
7. Assists in keeping stockroom, warehouse and loading area in a clean and orderly condition.
8. May have contract with public or government departments regarding shipments.
9. Performs other related duties as assigned.
GENERATE SALES INVOICES
DEAL WITH CUSTOMS AND GOVERNMENT RELATED MATTER
ARRANGE AND MONITOR LOCAL SHIPMENT ACTIVITY TO ENSURE ALL OUTBOUND SERVICES PROCESSES AREA CARRIED OUT IN A MOST COST-EFFECTIVE MANNER
PERFORM AND COMMUNICATE WITH GOVERNMENT AGENCY TO ENSURE EXPORT/DELIVERY GOODS IS COMPLIANCE WITH MALAYSIA AND EXPORTING DESTINATION COUNTRY MANDATORY RULES AND REGULATIONS.
BILLING AND FILLING, ON TIME SUBMIT BILLING AND MAINTAIN SYSTEMATIC FILLING RECORDS FOR EASY ACCESS.