Kerja Sepenuh Masa EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR, Gaji tinggi MYR 2,500 di ENERGY WORKFORCE SDN BHD Federal Territory - Maukerja

We are looking for a proactive, organised, and detail-oriented Executive Assistant to provide executive support to the Managing Director and coordinate activities across departments.

Key Responsibilities

1. Executive & Administrative Support

• Manage the Managing Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare invitations, agendas, and supporting documents.
• Arrange business travel, accommodation, transportation, and itineraries.
• Prepare and maintain correspondence, reports, presentations, and other management documents.
• Manage emails, calls, and requests on behalf of the Managing Director.

2. Meeting & Action Item Coordination

• Prepare meeting agendas, attendance lists, and supporting materials.
• Record meeting minutes, decisions, and action items.
• Maintain action trackers to monitor outstanding matters, deadlines, and completion status.
• Follow up with department heads and relevant personnel on management instructions.

3. Management Coordination & Follow-Up

• Liaise with department heads, employees, clients, vendors, and external stakeholders.
• Coordinate cross-departmental matters and monitor the progress of management instructions.
• Consolidate departmental updates and prepare summaries for management review.
• Monitor key deadlines, company priorities, and ongoing initiatives.
• Escalate urgent matters and outstanding issues to the Managing Director.

4. Reporting & Document Management

• Prepare management reports, presentations, trackers, and status updates.
• Maintain organised records of confidential correspondence, contracts, reports, and meeting documents.
• Monitor submission deadlines and ensure timely and accurate documentation.
• Assist in preparing management dashboards and summaries to support decision-making.

5. Corporate & Business Support

• Assist with corporate initiatives, management projects, business planning, and special assignments.
• Coordinate with HR, Finance, Operations, Business Development, and other departments.
• Support the preparation of proposals, company profiles, business presentations, and management briefings.
• Coordinate client meetings, corporate events, and official visits.
• Undertake other duties and special projects assigned by the Managing Director.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration, Management, Corporate Administration, or a related field.
• 1–2 years of relevant experience in executive assistance, management support, corporate administration, or a similar role. Fresh graduates are encouraged to apply.
• Experience supporting senior management is an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Strong organisational, coordination, time-management, and follow-up skills.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Strong attention to detail, problem-solving skills, and interpersonal abilities.

Pay: From RM2,500.00 per month

Application Question(s):

• What is your expected salary?
• How long is your notice period?

Work Location: In person