- Outram Central Region (Singapore) Singapore
Kerja Sepenuh Masa Office Administrative Coordinator, Gaji tinggi SGD 4,500 di OFFICE SECRETARIES PTE. LTD. Central Region (Singapore) - Maukerja
Office Administrative Coordinator
OFFICE SECRETARIES PTE. LTD.
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Company Overview
OFFICE SECRETARIES PTE. LTD.
Job Summary
The Office Administrative Coordinator supports daily office operations, front-of-house functions, and conference center activities, ensuring smooth workflow and excellent client service in a fast-paced professional environment.
Responsibilities
Provide administrative support for daily office activities to ensure efficient operations
Greet clients and visitors warmly, assign offices, assist with secretarial support, travel/hotel arrangements, and create guest name cards to enhance client experience
Schedule meetings, book and prepare conference rooms, manage visitor logs, and set up video conferencing to meet meeting requirements
Assist guests with WIFI connection and login troubleshooting to ensure seamless technology use
Answer and direct incoming local and international calls professionally to appropriate personnel
Liaise with building management by submitting service requests to maintain office facilities
Maintain leave calendar and coordinate out-of-office backup support including Legal Support Specialists
Receive and log deliveries accurately to ensure proper distribution
Plan and execute in-house events and activities to support team engagement
Arrange catering services, coordinate with food service staff, manage supplies and beverage inventory to ensure timely and accurate service
Submit vendor invoices for payment and maintain direct vendor communications
Coordinate and perform various administrative duties for Shareholders, Directors, and Managers as requested
Support other department activities and perform additional duties as assigned
Work overtime flexibly as needed to meet office demands
Required competencies
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines
Preferred skills and qualifications
Diploma in Hospitality Management (preferred but not essential)
Five years of professional administrative experience, preferably in a large or mid-size organization
Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Ability to quickly learn new software applications
Other Information
This individual should also be flexible to work overtime as needed. This is an in-office position, 5 days a week. This role reports to the Office Services Manager.
The firm is an Equal Opportunity Employer committed to merit-based recruitment, hiring, training, and promotion.
Please send your resume to: *************
OFFICE SECRETARIES PTE. LTD.
OFFICE SECRETARIES PTE. LTD.
Job Summary
The Office Administrative Coordinator supports daily office operations, front-of-house functions, and conference center activities, ensuring smooth workflow and excellent client service in a fast-paced professional environment.
Responsibilities
Provide administrative support for daily office activities to ensure efficient operations
Greet clients and visitors warmly, assign offices, assist with secretarial support, travel/hotel arrangements, and create guest name cards to enhance client experience
Schedule meetings, book and prepare conference rooms, manage visitor logs, and set up video conferencing to meet meeting requirements
Assist guests with WIFI connection and login troubleshooting to ensure seamless technology use
Answer and direct incoming local and international calls professionally to appropriate personnel
Liaise with building management by submitting service requests to maintain office facilities
Maintain leave calendar and coordinate out-of-office backup support including Legal Support Specialists
Receive and log deliveries accurately to ensure proper distribution
Plan and execute in-house events and activities to support team engagement
Arrange catering services, coordinate with food service staff, manage supplies and beverage inventory to ensure timely and accurate service
Submit vendor invoices for payment and maintain direct vendor communications
Coordinate and perform various administrative duties for Shareholders, Directors, and Managers as requested
Support other department activities and perform additional duties as assigned
Work overtime flexibly as needed to meet office demands
Required competencies
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines
Preferred skills and qualifications
Diploma in Hospitality Management (preferred but not essential)
Five years of professional administrative experience, preferably in a large or mid-size organization
Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Ability to quickly learn new software applications
Other Information
This individual should also be flexible to work overtime as needed. This is an in-office position, 5 days a week. This role reports to the Office Services Manager.
The firm is an Equal Opportunity Employer committed to merit-based recruitment, hiring, training, and promotion.
Please send your resume to: *************
OFFICE SECRETARIES PTE. LTD.
Peringatan Penting
Jangan pernah kongsikan maklumat bank atau kad kredit anda semasa memohon pekerjaan. Elakkan membuat sebarang pembayaran atau mengisi survey yang tidak berkaitan. Jika ada yang mencurigakan, sila laporkan iklan pekerjaan ini segera.
Lebih Lanjut