Kerja Sepenuh Masa Executive - Senior Executive (Manufacturing Sector) – HR Operations cum Payroll, Gaji tinggi SGD 5,500 di DataPost Pte Ltd West Region (Singapore) - Maukerja

Role

This role handles the cross section of the payroll processes for DATAPOST PTE LTD and its host entity. The incumbent should demonstrate strong initiative, be process-driven and possess a high level of attention to details and accuracy. This role independently manages the payroll function and oversees the administration of HR operations and government statutory and grants requirements.

Key Responsibilities

(a)

Payroll Administration

• Manages the full spectrum of monthly payroll processing for both SG&A and production staff (150+ employees) using the HRIS system (BIPO).
• Coordinate all payroll-related matters, including overtime pay, allowances and expenses claims.
• Administer attendance and reimbursements and HR reporting (headcount, attrition statistics)
• Handle all work pass applications and renewals (WPOL, EPOL) as well as ensure compliance with MOM regulatory requirements such as OFWAS and other online submission.
• Administer government claims such as NSmen make-up pay, maternity leave and child-care leave claims.
• Manages the forecast and accrual of annual leave provisions.
• Prepare monthly payroll summary and HR accruals for submission to the Finance Department.
• Maintain an accurate HR database and up-to-date employee records.
• Assists in internal and external HR audits.

(b)

HR Operations

• Support staffing requisitions and manpower requirements in collaboration with the Operations department.
• Source and shortlist candidates in partnership with the hiring managers/supervisors.
• Draft and update HR documentation, including job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related templates.
• Prepare and issue letters of offer, intent and employment to the selected candidates.
• Maintain accurate leaves, medical and attendance records and report absenteeism to the Operations managers/supervisors.
• Review, update and maintain proper filing systems (eg. Personnel files, medical insurance records).
• Conduct new hire orientation program and onboarding briefings.
• Work with IT and Compliance on employee setup, email addresses update, office access, etc.
• Address employee grievances, support engagement initiatives and assist in implementing corrective measures where needed.
• Conduct exit interviews to identify turnover reasons, in collaboration with hiring supervisors.
• Coordinate and plan company events or staff activities, subject to management’s approval.

(c)

Government Statutory requirements & Government Grants

• Administer personnel-related survey and reports for government agencies such as CPF, MOM and IMDA.
• Administer, monitor and follow up on human capital grants (applications, claims and reimbursements).

Key Skills

• Minimum 3-5 years of experience in payroll administration and HR operations.
• Work knowledge of the BIPO HRIS system will be an advantage.
• Solid understanding of local employment laws, regulations and statutory requirements.
• Prior experience in the Manufacturing sector will be an advantage.
• Effective verbal and written communication skills.
• Proficient in MS Office applications, particularly in Excel with strong numerically and analytical skills.
• Meticulous, detail-oriented, organized and able to work independently under tight deadlines.
• A proactive team player who is resourceful, dependable and be able to handle multiple priorities independently.

DataPost is the region’s market leader in handling secured data services, and is the largest entity of this industry in Singapore, with the capacity and capability to process data into various digital and physical output. Our secure operational environments are audited regularly by the Banks and external auditors adhering strictly to local regulatory body outsourcing guidelines. These audits address the physical and IT security controls for confidential information handling. Our experience and proficiency in providing over 40 million impressions per month and established customer base endorses DataPost to be the trusted Industry leader as a Secured Data Handling Business Service provider.

DataPost aims to transform the business landscape through digitalization and the enhancement of work flow processes and security requirements, providing convenience, ease and adding value to its stakeholders.

DataPost is a majority owned subsidiary of trusted services provider, ADERA Global Pte Ltd. From Smart cards manufacturing, ADERA has evolved its business model to a FinTech driven business offering end-to-end solutions from digital ID enrolment and authentication with our biometric technologies, to cashless and secure, real time digital payment solutions.