Kerja Sepenuh Masa, Junior Specialist Document Booking di Commerz Global Service Solutions Selangor - Maukerja

Job Purpose :

• The Document Handling Junior Specialist is responsible for the independent, compliant, and timely handling of sections of the export and import L/C process guided by the operating procedures, guidelines, policies, practices, code of conduct and standards imposed by the Company/Group

• To equip oneself with sound knowledge of UCP / ISBP / Incoterms and relevant current update of Letters of Credit, related ICC publications, opinions, and position papers.

• To ensure appropriate examination of documents / handling document-related correspondence/ processing remittance letter/booking and passing on possible queries to the competent TPCC/ banks concerned.

• He/ She clarifies document discrepancies with the opening / presenting bank and initiates response to the respective opening / presenting bank where required/needed promptly to always protect the interest of our clients.

•To ensure accurate details of remittance are communicated to Issuing bank upon processing where applicable.

• Diligently escalates such lapses in examining /processing/booking to the respective Team Lead/ Team Head for close monitoring.

• Ensure the productivity targets set are duly met efficiently/accurately and processing turnaround standards are achieved within the own area of responsibility.

• Ensuring teamwork within the unit/department and organization are closely fostered at any one time.

• The observance of the bank’s requirements with respect to Compliance, AML, and reputational risk issues (first level check) is indispensable in the daily course of his activities.

Key Activities :

• Examining/processing/booking documents in line with the competency approved by Team Lead / Team Head

•Examining/processing/booking the documents in CoDOKA/IBS/Phoenix/Contour

•If necessary, coordinating the handling of discrepancies with the TPCC Banks concerned. Ideally, he/she makes the further handling (familiarity with regional particularities)

•Informing the TPCC when the matter has been settled.

•Calling in Support Compliance in the event of system-induced segregations or when becoming aware of a possible Compliance infringement in any other manner

Key Measurable :

•Achieves the processing turnaround standards as stipulated in the Service Level Agreement between the processing unit and clients.

•Meeting and/or exceeding the productivity standards and competency in terms of processing efficiency and accuracy of output.

•Support the implementations and initiatives carried out by the Management and Company/Group Contributing ideas for improvement on processes, workflow etc. to the Management.

Formal Education :

•University degree or Commercial School Graduate preferred

Specialist knowledge (work experience, further qualification):

•Familiarity with national and international transaction management and documentary business

•Familiarity with country specifics

•Familiarity with business principles, operating guidelines, relevant rules, particularly of the current UCP

•Good command of English and possibly of another foreign language (French, Spanish)

• Completed commercial training (e.g. banker) would be beneficial

• Knowledge in common rules and standards (e.g. UCP, ISBP, Incoterms, URR) would be beneficial

• Good knowledge in English language (spoken and written)

• Further language skills are preferred

• Knowledge of country-specific characteristics preferable

•Proficient use of MS Office Suite

Characteristic :

• Analytical skills

• Capacity for teamwork

• Ability to work in a deadline driven environment

• Flexibility to shift-work if required

• Interest to work in a new and developing organisation

• Interest to develop new processes

• Strong learner

• Willingness to learn on the job