Kerja Sepenuh Masa Space Planning Admin Specialist (Mandarin Speaker), Gaji tinggi MYR 4,000 di One Complete Solution (M) WP Kuala Lumpur - Maukerja

Required Skills & Competencies

• Space Planning and Workplace Management

• AutoCAD Drafting and Facilities Layout Design

• Facilities and Asset Management

• Microsoft Excel (Reporting, Tracking, Data Analysis)

• Move Management and Workplace Relocation Coordination

• Documentation and Records Management

• Stakeholder and Vendor Coordination

• Data Analysis and Reporting

• Facilities Operations Knowledge (HVAC, CCTV, Access Control, Building Systems)

• Project Coordination and Administrative Support

Required Experience & Qualifications

1. Diploma or Degree in Facilities Management, Architecture, Interior Design, Building Management, Engineering, Business Administration, or a related field.

2. At least 1 - 3 years of experience in space planning, workplace management, facilities coordination, occupancy management, move management, or a related facilities environment.

3. Working knowledge of AutoCAD and space planning principles, with the ability to prepare, update, and maintain floor plans, seating layouts, and workspace configurations.

4. Experience coordinating office moves, staff relocations, workstation allocations, renovations, or workplace reconfiguration projects.

5. Strong organizational, coordination, and analytical skills with the ability to manage multiple requests, maintain accurate records, and meet deadlines.

6. Proficient in Microsoft Office, particularly Excel, for data analysis, reporting, tracking, and documentation. Experience using workplace management, CAFM, IWMS, or occupancy management systems is an added advantage.

7. Able to read, write, and speak Mandarin to liaise effectively with Mandarin-speaking clients, vendors, and stakeholders.

8. Good communication and stakeholder management skills in English, with the ability to work independently and collaboratively with clients, facilities teams, vendors, and internal stakeholders.

9. Detail-oriented with strong problem-solving abilities and a commitment to maintaining accurate space, occupancy, asset, and facilities records.

10. Knowledge of facilities operations, workplace standards, safety requirements, and change management processes would be an added advantage.3

Job Purpose

Manage the allocation and efficient use of office space to support business operations. Maintain accurate space, occupancy, asset, and facilities records while coordinating staff moves, workspace planning, and facilities documentation. The role works closely with clients, IFM teams, vendors, and stakeholders to ensure workspaces, facilities assets, and supporting infrastructure are functional, compliant, and optimized for operational requirements.

Key Responsibilities

Space Planning & Occupancy Management

1. Maintain and update floor plans, seating plans, occupancy records, space allocation data, and facilities layouts using AutoCAD and related systems.

2. Develop workstation, office, meeting room, and departmental layouts based on business and operational requirements.

3. Coordinate requests for new seating arrangements, staff relocations, workstation changes, office reconfigurations, and department moves.

4. Conduct space planning assessments and room-sizing studies to optimize workplace utilization and efficiency.

5. Perform regular site inspections to verify seating and occupancy records, and identify vacant, underutilized, or unsuitable spaces.

6. Support office expansion, renovation, reconfiguration, and relocation projects by gathering requirements, preparing layouts, and coordinating implementation activities.

Move Management & Workspace Readiness

1. Plan, coordinate, and monitor move activities with clients, IT teams, security personnel, furniture vendors, contractors, and other IFM stakeholders.

2. Ensure workstations, furniture, access arrangements, utilities, and required services are operational and ready before staff occupancy.

3. Respond to space-related enquiries and resolve workspace allocation or relocation issues within agreed service timelines.

4. Ensure all move activities comply with site safety, security, and change management requirements.

Facilities Drawings & Technical Documentation

1. Prepare, update, and maintain AutoCAD drawings, floor plans, facilities layouts, and technical schematics.

2. Maintain technical layouts for facilities systems, including CCTV, access control systems, HVAC systems, sensors, and related equipment.

3. Update drawings and documentation following renovation, relocation, maintenance, or reconfiguration activities.

4. Maintain organized records of drawings, approvals, move documentation, asset information, and facilities databases.

Asset & Equipment Management

1. Maintain accurate facilities asset and equipment inventories and records.

2. Track asset allocation, movement, deployment, and location changes across facilities.

3. Conduct periodic verification and updates of asset databases and inventory records.

4. Support asset audits, inventory reconciliation, and asset-related reporting activities.

Reporting & Administrative Support

1. Prepare space utilization reports, occupancy analyses, move schedules, trackers, dashboards, and management reports using Microsoft Excel and other reporting tools.

2. Compile facilities, occupancy, and asset data for management reviews, audits, compliance requirements, and operational reporting.

3. Support energy-saving initiatives and sustainability programs through data collection, monitoring, and reporting.

4. Provide regular updates and reporting to clients and IFM management on space utilization, move activities, assets, and facilities-related matters.

Key Performance Measures (KPIs)

1. Accuracy and completeness of floor plans, seating plans, occupancy records, and asset databases.

2. Timely execution of approved seating changes, relocation activities, and move requests.

3. Workspace readiness and operational availability before scheduled move dates.

4. Accuracy and timeliness of AutoCAD drawings, reports, trackers, and supporting documentation.

5. Effective utilization of office space and facilities assets.

6. Compliance with safety, security, and change control requirements.

7. Client satisfaction and stakeholder feedback on space planning and facilities support services.

8. Timely completion of facilities, asset, and utilization reporting requirements.

• Medical Insurance
• Panel Clinic
• Annual Leave
• EPF
• SOCSO
• EIS
• Medical and Hospitalisation Leave
• 5 Working Days