Kerja Sepenuh Masa, Administration di Mforce Bike Holdings Pulau Pinang - Maukerja

Company Description Mforce Bike Holdings Sdn Bhd, founded in 2008 in Penang by Dato' Sri Tan Lean Heah, is a key distributor of SYM, Benelli, Keeway, and SM Sport motorcycle products in Malaysia. The company plays an important role in the local automotive and motorcycle industry, supporting a wide network of dealers and customers. As the Group of Companies continues to expand, Mforce is building its internal capabilities and support functions. The organization values committed, career-minded individuals who are eager to contribute to its growth. Team members can expect a dynamic environment within an established and growing business.

Role Description: This is a full-time, on-site Administration role based in Sungai Jawi.

About the Role

We are looking for an organised and detail-oriented Marketing Admin to support our Marketing Department. The role focuses on managing paperwork, coordinating documentation, maintaining records, and following up with relevant parties to ensure smooth administrative processes and timely completion of tasks.

Key Responsibilities

1. Prepare and process administrative documents, including purchase requisitions, payment requests, claims, and supporting paperwork.
2. Check documents for completeness and accuracy before submission.
3. Coordinate document submissions and follow up on pending approvals, payments, and outstanding matters.
4. Maintain organised digital and physical records of marketing activities, expenses, correspondence, and related documents.
5. Update tracking sheets, databases, contact lists, and administrative reports.
6. Liaise with internal departments, suppliers, and external partners on administrative matters.
7. Assist with event paperwork, registrations, attendance lists, and logistical coordination.
8. Prepare routine correspondence and assist with compiling information for departmental reports.
9. Handle confidential information responsibly and carry out other administrative duties as assigned.

Qualifications and Experience

• Minimum diploma or equivalent; a Diploma in Business Administration, Office Management, Secretarial Studies, or a related field is preferred.
• Preferably 1–2 years of experience in administration or clerical support.
• Fresh graduates with relevant qualifications are encouraged to apply.

Required Skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and email applications.
• Good document preparation, formatting, and proofreading skills.
• Accurate data entry, filing, and record-keeping.
• Ability to maintain tracking sheets and compile basic reports.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Ability to coordinate submissions, track deadlines, and follow up professionally.
• Familiarity with purchase requisitions, payment documentation, and claims processing is an added advantage.

Core Competencies

• Attention to detail: Maintains accuracy and completeness in documents and records.
• Organisation and time management: Prioritises tasks and manages multiple deadlines.
• Accountability: Takes ownership of assigned work and follows through to completion.
• Initiative and problem-solving: Identifies missing information and helps resolve routine administrative issues.
• Teamwork: Works effectively with colleagues and other departments.
• Adaptability: Responds positively to changing priorities and operational needs.
• Confidentiality: Handles sensitive information with discretion.