Kerja Sepenuh Masa Manager, Purchasing, Gaji tinggi MYR 6,500 di Amari Hotels & Resorts Pulau Pinang - Maukerja

A. Purchasing and Procurement Operations

• Manage and oversee all purchasing activities for the hotel, including food and beverage, housekeeping, guest amenities, front office, engineering, laundry, kitchen equipment, furniture, fixtures, operating supplies, and administrative requirements.
• Ensure all purchases are made based on approved purchase requisitions, established specifications, and authorized budgets.
• Obtain competitive quotations, prepare price comparisons, negotiate commercial terms, and recommend suppliers based on price, quality, reliability, and service.
• Ensure purchase orders are issued accurately and promptly, with proper approval and supporting documentation.
• Monitor outstanding orders and coordinate with suppliers and relevant departments to ensure timely delivery.
• Ensure purchased goods meet the hotel's quality requirements, brand standards, and operational specifications.
• Review emergency purchases and implement appropriate controls to minimize unnecessary urgent procurement.
• Maintain proper purchasing records and documentation for audit purposes.

B. Food and Beverage Procurement

• Coordinate closely with the Executive Chef, Executive Sous Chef, Director of Food and Beverage, and relevant kitchen and outlet teams to procure food and beverage products.
• Source fresh produce, meat, poultry, seafood, dairy products, dry goods, beverages, and other kitchen requirements.
• Ensure suppliers meet the hotel's requirements for freshness, quality, consistency, traceability, and food safety.
• Monitor market prices, seasonal availability, product substitutions, and supply conditions.
• Establish approved supplier lists for key food categories and identify alternative sources to minimize supply disruptions.
• Work with the receiving team and culinary department to ensure products comply with agreed specifications, quantities, quality, and delivery schedules.
• Coordinate with the Food Safety and Quality teams on supplier documentation, food handling requirements, and product traceability.
• Support halal procurement requirements where applicable to the hotel's certification, operations, and guest commitments.

C. Supplier Sourcing and Relationship Management

• Identify, evaluate, appoint, and maintain qualified suppliers, contractors, and service providers.
• Conduct supplier assessments covering price competitiveness, quality, delivery performance, financial reliability, food safety where relevant, and service support.
• Negotiate prices, payment terms, credit facilities, delivery schedules, rebates, warranties, and service agreements.
• Review supplier contracts and pricing arrangements periodically to ensure continued competitiveness.
• Develop strategic partnerships with reliable local and international suppliers.
• Maintain alternative suppliers for critical products and services.
• Conduct periodic supplier performance reviews and recommend corrective action, suspension, or replacement when necessary.
• Ensure suppliers comply with the hotel's ethical standards, confidentiality requirements, and applicable regulatory obligations.

D. Cost Control and Financial Management

• Develop and implement purchasing strategies to achieve sustainable cost savings without compromising product quality or guest experience.
• Monitor procurement expenditure against approved departmental and hotel budgets.
• Analyze price movements, historical purchasing data, consumption patterns, and market trends.
• Work closely with the Cost Controller and Finance Department to review food costs, beverage costs, operating expenses, and purchase price variances.
• Identify opportunities for supplier consolidation, contract negotiation, volume purchasing, and standardization of products.
• Evaluate the total cost of ownership, including transportation, duties, storage, maintenance, warranties, and after-sales service where applicable.
• Review unusual price increases, emergency purchases, and expenditure outside approved budgets.
• Prepare monthly reports on purchasing expenditure, cost savings, price variances, and procurement performance.

E. Inventory and Receiving Control

• Coordinate with the Receiving, Store, Cost Control, Kitchen, Housekeeping, and Engineering teams to maintain appropriate stock levels.
• Ensure purchasing decisions are aligned with inventory balances, consumption trends, occupancy forecasts, banquet bookings, and business demand.
• Monitor minimum and maximum stock levels, reorder points, lead times, and slow-moving or obsolete items.
• Minimize overstocking, wastage, expiry, stock shortages, and unnecessary storage costs.
• Ensure proper documentation and matching of purchase orders, delivery orders, invoices, and goods received notes.
• Investigate discrepancies involving quantities, quality, pricing, and unauthorized deliveries.
• Support regular stock counts and inventory reconciliation in coordination with Finance and Store personnel.
• Ensure appropriate controls are in place for high-value, perishable, and sensitive items.

F. Hotel Operations and Departmental Coordination

• Work closely with the Executive Committee and department heads to understand current and future procurement requirements.
• Coordinate with the Executive Chef and Food and Beverage Department on menus, banquets, weddings, conferences, events, and special functions.
• Support Housekeeping in sourcing guest amenities, linen, uniforms, cleaning materials, and other operating supplies.
• Coordinate with Engineering on spare parts, tools, maintenance materials, equipment, and contractor services.
• Support Rooms Division and Front Office requirements while maintaining the hotel's service and brand standards.
• Participate in budget planning, renovation projects, capital expenditure purchases, and hotel improvement projects.
• Ensure procurement activities support uninterrupted hotel operations and timely delivery of guest services.

G. Compliance, Ethics, and Internal Controls

• Ensure compliance with hotel procurement policies, delegated authority limits, approved budgets, and internal audit requirements.
• Maintain transparent supplier selection and quotation evaluation processes.
• Enforce segregation of duties between purchasing, receiving, inventory control, invoice processing, and payment functions.
• Prevent conflicts of interest, bribery, kickbacks, favoritism, unauthorized purchases, and fraudulent transactions.
• Ensure proper disclosure and management of any actual or potential supplier-related conflict of interest.
• Support internal and external audits and promptly implement agreed corrective actions.
• Ensure procurement practices comply with applicable Malaysian laws and regulations, including relevant tax, customs, food safety, and occupational safety requirements.
• Coordinate with Finance and the relevant compliance personnel to verify supplier registration, invoicing, and tax documentation as applicable.

H. Malaysian Regulatory and Hotel Standards

• Ensure relevant food suppliers meet applicable Malaysian food safety requirements, including the Food Act 1983 and Food Regulations 1985, where applicable.
• Verify relevant halal certification and product documentation when required by the hotel's halal certification, purchasing policy, or operating commitments.
• Ensure imported products are sourced through appropriate channels and comply with applicable import, customs, and permit requirements.
• Coordinate with Finance on applicable SST, e-Invoice, and other tax documentation requirements in accordance with current Malaysian rules.
• Ensure chemicals, cleaning products, engineering materials, and other controlled or hazardous supplies are procured with appropriate documentation and safety information.
• Support compliance with hotel brand standards, sustainability policies, responsible sourcing requirements, and environmental initiatives.

I. Team Leadership and Development

• Lead, supervise, and develop the purchasing team, including purchasing executives, buyers, and other assigned personnel.
• Establish clear duties, performance targets, and work procedures.
• Train staff in negotiation, sourcing, purchasing systems, documentation, ethics, and internal controls.
• Conduct performance reviews and identify opportunities for staff development.
• Promote accountability, teamwork, confidentiality, and professional conduct.
• Ensure adequate departmental coverage and effective communication with other hotel departments.

J. Reporting and Continuous Improvement

• Prepare monthly purchasing reports for the Director of Finance, Financial Controller, and General Manager.
• Monitor purchasing performance against agreed KPIs and annual targets.
• Maintain accurate procurement databases, supplier records, price lists, and contract registers.
• Identify opportunities to improve procurement processes, digitize purchasing workflows, and strengthen controls.
• Provide management with market intelligence, supplier risk assessments, cost forecasts, and recommendations.
• Support annual budget preparation and periodic business reviews.

Pay: RM5,500.00 - RM6,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Meal provided

Work Location: In person