Kerja Sepenuh Masa Admin - Project Support Executive, Gaji tinggi MYR 3,500 di The Listening Lab Pte Ltd Federal Territory - Maukerja

Job Summary

You will be working in office at Kuala Lumpur, reporting to our Singapore entity.

We are looking for an organised and detail-oriented Admin & Project Support Executive to support our sales and project operations. The role involves quotation preparation, CRM administration, project monitoring, tender support, delivery and installation documentation, inventory and warranty tracking, as well as supporting company events and activities.

Training will be provided on our products, systems and basic technical requirements.

Key ResponsibilitiesSales & Quotation Support

• Prepare quotations based on instructions provided by the sales team.
• Prepare and update quotations, customer information and project records in the CRM system.
• Maintain proper records of quotations and follow-up status.
• Assist the sales team with preparation of product information and supporting documents for customers.

Project Coordination

• Monitor project progress, schedules and outstanding actions.
• Coordinate with the sales, technical and installation teams on project requirements.
• Follow up on information required for delivery and installation.
• Highlight delays, outstanding matters or potential issues to the relevant team members.

Delivery & Installation Documentation

• Prepare delivery orders, installation documents, checklists and other required paperwork.
• Ensure equipment and documentation are ready before scheduled delivery or installation.
• Maintain proper project documentation from order confirmation through project completion.

Tender Support

• Review tender documents and identify relevant technical, commercial and submission requirements.
• Assist in preparing tender submissions, compliance statements, product datasheets and supporting documentation.
• Monitor tender submission deadlines and ensure required documents are prepared on time.

Inventory & Warranty

• Monitor inventory levels and maintain accurate stock records.
• Track incoming and outgoing equipment.
• Highlight low-stock items that require replenishment.
• Maintain equipment serial number and warranty records.
• Monitor warranty periods and assist with warranty claims or replacement documentation when required.

Events & Company Activities

• Assist in organising and coordinating company events, exhibitions, seminars, training sessions and other activities.
• Coordinate event logistics, equipment, materials and documentation.
• Attend and provide on-site support at events when required.
• Assist with pre-event preparation and post-event follow-up.

General Administration

• Maintain organised electronic and physical project records.
• Assist with customer and supplier documentation.
• Provide general administrative support to the sales and project teams.
• Perform other related administrative and project coordination duties as required.

Requirements

• Minimum Diploma or equivalent qualification.
• Good computer skills, including Microsoft Office or equivalent applications.
• Comfortable learning and using CRM systems.
• Good written and spoken English.
• Good organisational and time-management skills.
• Detail-oriented and able to follow instructions accurately.
• Able to handle multiple quotations, projects and deadlines simultaneously.
• Willing and able to organise and attend company events, exhibitions and activities when required.
• Experience in sales administration, project coordination, construction, AV, ELV or technical industries would be an advantage.
• Training will be provided for candidates without relevant technical experience.

Ideal Candidate

The ideal candidate is responsible, organised, meticulous, proactive and willing to learn. The candidate should be comfortable working independently, following up on outstanding matters and coordinating with different parties to ensure quotations, tenders, deliveries, projects and events progress smoothly.

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Gym membership
• Health insurance
• Parental leave
• Professional development

Work Location: In person