Kerja Sepenuh Masa, Human Resources Assistant di GLAMPICK Selangor - Maukerja

Job Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting or a related discipline.

• Preferably 2–3 years of relevant working experience in HR administration, payroll processing, retail operations or a similar role.

• Candidates with HR and payroll experience in the beauty, cosmetics, skincare, retail or events industries will be highly preferred.

• Hands-on experience in managing retail outlet attendance, promoter payroll, part-time staff wages, event crew payments and related HR administration is an added advantage.

• Familiarity with retail shift schedules, timesheet verification, overtime calculations, commissions, incentives and staff claims.

• Proficient in Microsoft Excel, including formulas and payroll calculations.

• Experience using SQL Payroll or other HR/payroll systems is an advantage.

• Knowledge of Malaysian employment legislation and statutory payroll requirements, including EPF, SOCSO, EIS and PCB.

• Strong numerical, organisational and problem-solving skills with excellent attention to detail.

• Good communication and coordination skills when dealing with Retail Managers, Event Managers, Finance, vendors and employees.

• Ability to multitask, work independently and meet deadlines.

• Responsible, trustworthy and able to maintain confidentiality of employee and payroll information.

What We're Looking For

• Detail-oriented: Ensures accuracy in payroll, attendance, claims and administrative records.

• Proactive: Able to identify discrepancies and follow up on outstanding matters.

• Well-organised: Comfortable managing multiple outlets, events and deadlines.

• Strong coordinator: Able to communicate effectively across departments.

• Reliable and responsible: Handles confidential information professionally and completes tasks on time.

Join GLAMPICK and be part of our growing beauty, retail and events business!

Job Summary

We are seeking a detail-oriented, organised and proactive HR & Admin Executive (Retail & Events) to support our Human Resources and administrative operations, with a primary focus on retail workforce management, payroll preparation, recruitment, attendance monitoring, employee claims, event manpower coordination and retail administration.

The ideal candidate will have hands-on HR and payroll experience, preferably within the beauty, cosmetics, skincare, retail or events industries, and be comfortable coordinating with multiple retail outlets and departments.

Key Responsibilities

1. Recruitment & Manpower Coordination

• Handle recruitment for retail employees, store assistants, promoters, part-timers, event crew and temporary staff.

• Prepare job advertisements, screen applications, coordinate interviews and facilitate hiring arrangements.

• Prepare offer letters, employment contracts and onboarding documentation.

• Coordinate manpower requirements with Retail and Event Managers.

• Maintain employee records, recruitment trackers and databases of available part-time and event personnel.

• Monitor probation, confirmation, contract renewals, resignations and employee movements.

2. Retail HR, Attendance & Payroll Support

• Collect, review and verify attendance records, staff rosters and timesheets from retail outlets.

• Calculate normal working hours, overtime, rest-day work, public-holiday payments and other applicable payroll items.

• Verify attendance discrepancies, missed clock-ins, shift changes, lateness and absences.

• Check approved sales commissions, incentives, allowances and staff-related payments.

• Coordinate with Retail Managers to confirm attendance records and approved overtime.

• Prepare outlet-level payroll summaries and supporting documentation for HR and Finance review.

3. Event Manpower & Payroll Coordination

• Coordinate recruitment and deployment of event crew, promoters, temporary workers and part-time employees.

• Assist with event manpower scheduling, staff rosters and reporting arrangements.

• Collect and verify event attendance records, timesheets and approved working hours.

• Calculate event crew wages, overtime, allowances and other applicable payments.

• Track manpower changes, replacements, cancellations, no-shows and additional staffing requirements.

• Prepare event manpower cost summaries and reconcile actual attendance against approved manpower arrangements.

4. Monthly Payroll Processing

• Compile and verify monthly payroll data for full-time, part-time, contract and temporary employees.

• Prepare calculations for salaries, hourly wages, overtime, commissions, incentives, allowances and deductions.

• Verify unpaid leave, attendance adjustments and other payroll changes.

• Assist with statutory contributions, including EPF, SOCSO, EIS and PCB.

• Support final salary calculations for resigning employees.

• Prepare payroll reports and supporting documents for management approval.

• Liaise with Finance to ensure timely and accurate payroll processing.

• Maintain payroll confidentiality and proper documentation.

5. Claims & Reimbursement

• Receive, review and verify staff claims, including transport, parking, tolls, mileage, meals, accommodation and event-related expenses.

• Check receipts, supporting documents, approval status and compliance with company policies.

• Identify incomplete, duplicate or unsupported claims for clarification.

• Prepare monthly claims summaries and submit approved claims to Finance.

• Monitor outstanding claims and reimbursement records.

6. Retail Administration & Operational Support

• Provide daily administrative support to retail outlets and coordinate operational matters between Retail Managers and HQ.

• Maintain proper documentation of outlet records, administrative forms, staff information and company assets.

• Coordinate staff uniforms, name tags, access cards, store keys and other employee-related requirements.

• Maintain records of company property issued to retail employees and follow up on the return of items upon resignation, transfer or termination.

• Assist in coordinating approved outlet supplies, stationery, administrative materials and other operational requirements with Procurement.

• Follow up on retail outlet maintenance requests, including air-conditioning, lighting, internet, POS equipment and other facilities.

• Liaise with mall management, approved vendors, contractors and internal departments regarding outlet administrative arrangements.

• Maintain relevant outlet documentation, including permits, licences, service agreements and renewal records, where applicable.

• Collect and organise outlet-related invoices, receipts and approved expenses for Finance verification.

• Assist with administrative arrangements for new store openings, relocations, renovations, promotional campaigns and retail events.

• Monitor outstanding administrative matters and follow up with relevant departments to ensure timely resolution.

7. General HR & Administration

• Maintain employee personal files, leave records, attendance records and HR documentation.

• Prepare HR correspondence, employment letters, confirmation letters, resignation documentation and other administrative documents.

• Support employee onboarding, offboarding and exit procedures.

• Maintain accurate employee information in HR and payroll systems.

• Assist with monthly HR, attendance, recruitment, payroll and manpower reports.

• Support employee engagement activities, internal communications and HR policy implementation.

• Ensure proper recordkeeping and compliance with company policies and applicable Malaysian employment legislation.

• Perform other HR and administrative duties as assigned by Management.

• EPF
• SOCSO
• EIS
• Annual Leave