Kerja Sepenuh Masa, Expeditor di Airswift Federal Territory - Maukerja

Job Title: Expeditor

Duration: 2 years contract

Location: Kuala Lumpur, Malaysia

Key Responsibilities

Purchase Order & Contract Management

• Review and understand contractual requirements associated with each Purchase Order (PO) to ensure compliance with all terms, conditions, and delivery obligations.
• Monitor supplier commitments and proactively manage risks that may impact delivery schedules.
• Maintain accurate records of supplier performance, delivery status, and procurement progress.

Expediting & Supplier Management

• Lead and facilitate Kick-Off Meetings (KOMs), supplier progress meetings, and status review meetings with internal and external stakeholders.
• Proactively expedite suppliers to ensure timely manufacturing, inspection, shipment, and delivery of materials and equipment.
• Monitor supplier progress against agreed schedules and identify potential delays at an early stage.
• Conduct supplier visits and expediting inspections as required to verify manufacturing progress and mitigate schedule risks.
• Ensure timely submission of vendor documentation, certifications, and deliverables.

Reporting & Schedule Management

• Prepare and issue regular expediting reports to the Manager, Expediting and Project Manager.
• Review, analyze, and validate supplier progress reports, highlighting key concerns and recommended actions.
• Escalate issues affecting cost, schedule, or delivery performance to relevant stakeholders in a timely manner.
• Develop and recommend recovery plans to address schedule slippages and minimize project impact.
• Recommend potential Liquidated Damages (LD) claims for late deliveries where contractually applicable.

Stakeholder Coordination

• Liaise closely with Procurement, Engineering, Construction, Logistics, QA/QC, Project Controls, and Commissioning teams to ensure project requirements are met.
• Coordinate with vendors, manufacturers, inspection agencies, logistics providers, customs agents, contractors, and clients regarding delivery status and issue resolution.
• Foster strong working relationships with suppliers to achieve project objectives and maintain effective communication.

Systems & Administration

• Maintain expediting databases, tracking systems, and filing records ensuring information is current and accurate.
• Execute Goods Receipt (GR) transactions in SAP when required and in the absence of warehouse personnel.
• Ensure all expediting activities are properly documented and auditable.

Key Challenges

• Managing supplier and vendor delays that may impact critical project milestones.
• Coordinating multiple suppliers across various countries, cultures, and time zones.
• Monitoring long-lead equipment and materials with limited schedule contingency.
• Ensuring timely receipt of vendor documentation and certifications.
• Balancing competing project priorities while maintaining delivery, cost, and quality targets.

Stakeholder Management

Internal Stakeholders

• Procurement & Subcontract Manager
• Project Manager
• Engineering Team
• Construction Team
• Commissioning Team
• Planning & Scheduling Team
• Logistics Team
• QA/QC Team
• Project Controls Team
• Warehouse & Materials Management Team

External Stakeholders

• Vendors and Suppliers
• Manufacturers
• Inspection Agencies
• Logistics Providers
• Customs Agents
• Contractors
• Clients / Asset Owners
• Classification Societies

Requirements

Experience

• Minimum 5 years' experience within the EPCC Oil & Gas industry.
• Minimum 3 years' experience in a similar expediting role supporting medium to large-scale projects.
• Proven experience expediting the delivery of engineered equipment, materials, and services.
• Familiarity with FPSO projects and offshore Oil & Gas operations is preferred.
• Good understanding of Malaysian customs procedures, import/export requirements, and logistics processes.

Education

• Bachelor's Degree in Engineering, Business Administration, Supply Chain Management, or a related discipline.