Kerja Sepenuh Masa, Personal Assistant di Institute For Human Resource Professionals (IHRP) - Maukerja

About the role:

We are currently hiring for a 1-year contract position, with the potential for renewal and the possibility to convert to a permanent position.

In addition to the salary, this position offers various benefits, including:

• Annual wage supplement
• Performance bonus

Location: Lifelong Learning Institute, 11 Eunos Road 8, Singapore 408601

Working hours: 8.30am to 6.00pm (Monday to Thursday), 8.30am to 5.30pm (Friday)

Key Responsibilities

Executive Support

• Provide end-to-end administrative support to the CEO, including calendar management, travel arrangements, meeting coordination, and communication handling.
• Extend support to other senior leadership members on an ad-hoc basis when necessary.
• Coordinate with internal departments and external stakeholders (e.g., partners, vendors, senior executives and their PAs) to schedule meetings and appointments.
• Make reservations for business meals and arrange external meeting venues as required.
• Track and follow up on deadlines, action items and key deliverables to ensure the CEO is well-prepared for all engagements.
• Manage and process business expense claims promptly and accurately.
• Draft agendas, prepare meeting materials, reports, and presentations slides for CEO for board-level meetings.
• Support the CEO to drive the strategic planning (Long-term and annual planning) process and cascading plans across the organization.
• Support the CEO's involvement in the preparation of the periodic reports to the Board and government bodies.
• Provide administrative and logistical support for key internal events and high-level meetings (e.g., Board Meetings, Annual Kick-Offs, Strategy Sessions, Quarterly Reviews).
• Assist in planning and execution of internal projects and cross-functional initiatives as required.
• Undertake additional responsibilities and assignments delegated by the CEO or senior management to support broader organisational needs.

Requirements

• Proven experience in a personal assistant, executive assistant or equivalent support role to senior leadership.
• Excellent organisational and time management skills with a high level of attention to detail.
• Strong communication and interpersonal skills; comfortable interacting with senior stakeholders and external partners.
• Able to manage multiple tasks and priorities in a fast-paced environment.
• Demonstrated discretion and integrity in handling confidential information.
• Proficient in Microsoft Office and digital collaboration tools.