- Geylang Southeast (Singapore) Singapore
Kerja Sepenuh Masa Admin Executive, Gaji tinggi SGD 5,600 di HG WORKS PTE. LTD. Southeast (Singapore) - Maukerja
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Executive Support & Calendar Management:
Provide dedicated, high-level administrative support to the Director, including managing the calendar, proactively scheduling meetings, prioritizing workflows and anticipating needs to ensure the efficient operation of the Director’s office and leadership team.
Communications & Correspondence:
Screen and manage incoming calls, emails and correspondence; respond to or redirect enquiries as appropriate and escalate priority matters to the Director promptly.
Travel Coordination:
Plan and arrange local and overseas business travel, including flights, accommodation, ground transport and detailed itineraries.
Meeting Coordination & Reporting:
Compile and format progress reports from all Heads of Departments (HODs) for weekly project meetings; coordinate logistics and prepare agendas and materials for monthly general meetings; attend meetings to record accurate minutes.
Action Item Tracking & Follow-Up:
Track action items arising from meetings and follow up with relevant departments to ensure timely completion of critical tasks.
Invoice & Payment Management:
Process and verify subcontractor and supplier invoices for accuracy and approval; consolidate payment runs to ensure timely disbursement and maintain positive working relationships with vendors.
Document Control & Records Management:
Maintain a systematic and accurate filing system for contractor invoices, purchase orders, correspondence, meeting records and project documentation to ensure audit readiness and data integrity.
Stakeholder Liaison:
Act as a point of contact with external vendors, consultants and government agencies, coordinating administrative and regulatory matters on behalf of the Director.
General Office Administration:
Oversee day-to-day office administration, including procurement of office supplies and organization of the site office.
Confidentiality & Independent Problem-Solving:
Handle confidential and sensitive information with the highest level of discretion and integrity and resolve day-to-day issues independently.
Provide dedicated, high-level administrative support to the Director, including managing the calendar, proactively scheduling meetings, prioritizing workflows and anticipating needs to ensure the efficient operation of the Director’s office and leadership team.
Communications & Correspondence:
Screen and manage incoming calls, emails and correspondence; respond to or redirect enquiries as appropriate and escalate priority matters to the Director promptly.
Travel Coordination:
Plan and arrange local and overseas business travel, including flights, accommodation, ground transport and detailed itineraries.
Meeting Coordination & Reporting:
Compile and format progress reports from all Heads of Departments (HODs) for weekly project meetings; coordinate logistics and prepare agendas and materials for monthly general meetings; attend meetings to record accurate minutes.
Action Item Tracking & Follow-Up:
Track action items arising from meetings and follow up with relevant departments to ensure timely completion of critical tasks.
Invoice & Payment Management:
Process and verify subcontractor and supplier invoices for accuracy and approval; consolidate payment runs to ensure timely disbursement and maintain positive working relationships with vendors.
Document Control & Records Management:
Maintain a systematic and accurate filing system for contractor invoices, purchase orders, correspondence, meeting records and project documentation to ensure audit readiness and data integrity.
Stakeholder Liaison:
Act as a point of contact with external vendors, consultants and government agencies, coordinating administrative and regulatory matters on behalf of the Director.
General Office Administration:
Oversee day-to-day office administration, including procurement of office supplies and organization of the site office.
Confidentiality & Independent Problem-Solving:
Handle confidential and sensitive information with the highest level of discretion and integrity and resolve day-to-day issues independently.
Peringatan Penting
Jangan pernah kongsikan maklumat bank atau kad kredit anda semasa memohon pekerjaan. Elakkan membuat sebarang pembayaran atau mengisi survey yang tidak berkaitan. Jika ada yang mencurigakan, sila laporkan iklan pekerjaan ini segera.
Lebih Lanjut