Kerja Sepenuh Masa, Personal Assistant to Director di MTAI Sdn. Bhd. Federal Territory - Maukerja

Industry: Interior Design, Renovation & Construction

Location: Malaysia

About the Role

We are seeking a highly organised, proactive and trustworthy Personal Assistant to provide comprehensive executive and administrative support to the Director.

The role involves managing the Director's daily schedule, coordinating business operations, monitoring renovation and construction project progress, and liaising with internal departments, clients, suppliers and contractors.

Key Responsibilities

1. Executive & Personal Assistance

• Manage the Director's daily schedule, appointments, meetings and business arrangements.
• Coordinate business travel, including flights, accommodation and transportation.
• Handle confidential, personal and administrative matters assigned by the Director.

2. Project & Business Coordination

• Monitor and follow up on renovation and construction project progress.
• Coordinate with Project Managers, Designers, Procurement, Finance and Administration teams.
• Track outstanding tasks, deadlines and project updates.
• Highlight project issues, delays and important matters to the Director.

3. Business Communication

• Liaise with clients, suppliers, contractors and business partners.
• Handle business correspondence, emails, phone calls and WhatsApp communications.
• Arrange meetings and follow up on agreed action items.

4. Documentation & Administrative Support

• Prepare and maintain company documents, reports and records.
• Assist with quotations, purchase orders, invoices and contracts.
• Prepare meeting minutes and management reports.
• Ensure proper documentation, filing and confidentiality of company information.

5. Management Support

• Monitor and follow up on tasks assigned by the Director.
• Coordinate daily operations and cross-departmental matters.
• Provide regular updates and escalate urgent matters accordingly.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management or a related field.
• 3–5 years of relevant experience as a Personal Assistant, Executive Assistant or Management Assistant.
• Experience in the interior design, renovation, construction or property industry will be an added advantage.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Strong organisational, communication and coordination skills.
• Able to work independently, multitask and perform under pressure.
• Proactive, responsible, detail-oriented and trustworthy.
• Able to handle confidential information with a high level of integrity.
• Possession of a valid driving licence will be an advantage.