- Woodlands North Region (Singapore) Singapore
Kerja Sepenuh Masa Executive Assistant (Elective Care Enterprise), Gaji tinggi SGD 4,200 di WOODLANDSHEALTH PTE. LTD. North Region (Singapore) - Maukerja
Executive Assistant (Elective Care Enterprise)
WOODLANDSHEALTH PTE. LTD.
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
About Us
Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.
Why This Role Matters
We are seeking for a highly competent and experienced Executive Assistant to provide dedicated executive support to clinicians in the OT department of Elective Care Enterprise in a fast‑paced and complex healthcare environment.
This role is designed for a mature professional who brings structure, precision and calm to senior leadership work. The successful candidate will demonstrate sound judgement, strong organizational discipline, and the ability to operate independently while managing multiple, time‑sensitive priorities with discretion and professionalism.
What You Will Drive
Executive & Leadership Support
Provide high‑quality, proactive and reliable executive support to clinicians and the clinician leadership team.
Anticipate needs, manage competing demands, and exercise sound judgement in prioritisation and escalation.
Act as a trusted gatekeeper, handling requests, information and access with discretion and professionalism.
Calendar, Meeting & Governance Support
Manage complex calendars, meetings, travel arrangements and related logistics with accuracy and attention to detail.
Prepare meeting agendas, briefing papers, presentations and accurate minutes to support governance and decision‑making.
Track decisions and action items, ensuring timely follow‑up and closure.
Stakeholder Coordination & Communication
Serve as a key liaison between senior leadership, internal teams and external stakeholders.
Support clear, professional and timely communication, including coordination of meetings, follow‑ups and documentation.
Build effective working relationships while maintaining appropriate professional boundaries.
Project, Committee & Priority Support
Provide structured administrative and coordination support for approved projects, committees and cross‑functional initiatives.
Monitor timelines, deliverables and dependencies, helping to bring clarity and structure in evolving workstreams.
Ensure actions are tracked through to completion.
Professional Standards & Confidentiality
Handle confidential, sensitive and complex information with the highest level of discretion, integrity and good judgement.
Produce clear, accurate and professional written communication, including emails, minutes and formal documents.
Represent the organisation and senior leadership with tact, professionalism and credibility at all times.
Systems, Tools & Continuous Improvement
Use digital tools and systems effectively to manage schedules, documents and workflows.
Maintain organised and accessible records.
Identify opportunities to improve administrative processes, efficiency and quality of executive support.
What You Bring
Experience supporting senior leaders in complex, fast‑paced and/or highly regulated environments.
Strong organisational and planning skills, with the ability to manage multiple priorities independently.
Demonstrated ability to produce high‑quality written work with strong attention to grammar, tone and accuracy.
High level of discretion, emotional intelligence and sound professional judgement.
A proactive, dependable working style with strong ownership and follow‑through.
Ability to operate effectively amid change and ambiguity, bringing structure where needed.
Proficiency in common productivity and collaboration tools (e.g. email, calendars, document preparation, presentations).
Professional maturity and confidence in supporting senior leadership.
Interest in contributing to meaningful work within a public healthcare setting.
Willingness to support time‑sensitive requests and occasional after‑hours demands associated with senior leadership roles.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.
Why This Role Matters
We are seeking for a highly competent and experienced Executive Assistant to provide dedicated executive support to clinicians in the OT department of Elective Care Enterprise in a fast‑paced and complex healthcare environment.
This role is designed for a mature professional who brings structure, precision and calm to senior leadership work. The successful candidate will demonstrate sound judgement, strong organizational discipline, and the ability to operate independently while managing multiple, time‑sensitive priorities with discretion and professionalism.
What You Will Drive
Executive & Leadership Support
Provide high‑quality, proactive and reliable executive support to clinicians and the clinician leadership team.
Anticipate needs, manage competing demands, and exercise sound judgement in prioritisation and escalation.
Act as a trusted gatekeeper, handling requests, information and access with discretion and professionalism.
Calendar, Meeting & Governance Support
Manage complex calendars, meetings, travel arrangements and related logistics with accuracy and attention to detail.
Prepare meeting agendas, briefing papers, presentations and accurate minutes to support governance and decision‑making.
Track decisions and action items, ensuring timely follow‑up and closure.
Stakeholder Coordination & Communication
Serve as a key liaison between senior leadership, internal teams and external stakeholders.
Support clear, professional and timely communication, including coordination of meetings, follow‑ups and documentation.
Build effective working relationships while maintaining appropriate professional boundaries.
Project, Committee & Priority Support
Provide structured administrative and coordination support for approved projects, committees and cross‑functional initiatives.
Monitor timelines, deliverables and dependencies, helping to bring clarity and structure in evolving workstreams.
Ensure actions are tracked through to completion.
Professional Standards & Confidentiality
Handle confidential, sensitive and complex information with the highest level of discretion, integrity and good judgement.
Produce clear, accurate and professional written communication, including emails, minutes and formal documents.
Represent the organisation and senior leadership with tact, professionalism and credibility at all times.
Systems, Tools & Continuous Improvement
Use digital tools and systems effectively to manage schedules, documents and workflows.
Maintain organised and accessible records.
Identify opportunities to improve administrative processes, efficiency and quality of executive support.
What You Bring
Experience supporting senior leaders in complex, fast‑paced and/or highly regulated environments.
Strong organisational and planning skills, with the ability to manage multiple priorities independently.
Demonstrated ability to produce high‑quality written work with strong attention to grammar, tone and accuracy.
High level of discretion, emotional intelligence and sound professional judgement.
A proactive, dependable working style with strong ownership and follow‑through.
Ability to operate effectively amid change and ambiguity, bringing structure where needed.
Proficiency in common productivity and collaboration tools (e.g. email, calendars, document preparation, presentations).
Professional maturity and confidence in supporting senior leadership.
Interest in contributing to meaningful work within a public healthcare setting.
Willingness to support time‑sensitive requests and occasional after‑hours demands associated with senior leadership roles.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
Peringatan Penting
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