Kerja Sepenuh Masa, Senior Office Manager di Xionex Federal Territory - Maukerja

Senior Office Manager — Xionex

Location: Malaysia

Employment Type: Full-time

Seniority: Senior-level

About Xionex

Xionex is a GenAI-native technology company focused on transforming banking and insurance operations through AI, automation, and intelligent workflows.

About the Role

We are looking for a Senior Office Manager to oversee the day-to-day administrative and operational activities of Xionex. This role will ensure smooth office operations, provide administrative support to management and employees, and coordinate key internal activities across the organisation.

The ideal candidate is highly organised, proactive, resourceful, and able to manage multiple priorities in a fast-growing environment.

Key Responsibilities

Office & Administration

* Oversee the day-to-day administration and smooth running of the office.

* Manage office facilities, workspace arrangements, access cards, office supplies, and general workplace requirements.

* Maintain office records, documents, files, and administrative databases.

* Establish and improve administrative procedures and workflows.

* Coordinate office-related activities and ensure employees have the necessary support and resources.

* Handle general correspondence and administrative matters.

Operations Support

* Coordinate internal meetings, company events, workshops, and employee activities.

* Support management with scheduling, meeting coordination, presentations, reports, and other administrative requirements.

* Coordinate travel arrangements, accommodation, and logistics when required.

* Assist with office expansion, relocation, or workplace projects.

* Follow up on operational matters and ensure actions are completed within agreed timelines.

* Identify opportunities to improve office and administrative processes.

Employee & People Administration

* Support employee onboarding and offboarding activities.

* Coordinate workspace, equipment, access, and administrative arrangements for new employees.

* Assist HR with employee engagement activities and company events.

* Serve as a key point of contact for general employee administrative matters.

* Maintain confidentiality when handling employee and company information.

Management Support

* Provide day-to-day administrative support to senior management.

* Coordinate management meetings, schedules, and follow-ups.

* Prepare documents, reports, presentations, and meeting materials.

* Assist with ad-hoc projects and operational matters assigned by management.

Requirements

* Diploma or Bachelor’s degree in Business Administration, Management, Operations, or a related field.

* 5–8 years of experience in office administration, office management, business operations, or a similar role.

* Strong organisational and coordination skills.

* Able to manage multiple priorities independently and meet deadlines.

* Excellent communication and interpersonal skills.

* Strong attention to detail and problem-solving abilities.

* Good command of written and spoken English.

* Proficient in Microsoft Office / Google Workspace and other business productivity tools.

* Comfortable working in a fast-paced and growing technology environment.

Preferred

* Experience supporting senior management or C-level executives.

* Experience in a technology, fintech, banking, consulting, or professional services environment.

* Experience coordinating office operations and company-wide activities.

* Strong initiative and ability to work with minimal supervision.

Why Join Xionex?

* Join a growing GenAI-native technology company focused on banking and insurance.

* Work closely with senior management and gain broad exposure to business operations.

* Take ownership of office administration and operational activities.

* Opportunity to build and improve processes in a growing organisation.

* Work at the intersection of AI, financial services, and digital transformation.