Kerja Sepenuh Masa, Administrative Assistant di Dexian Asia Pacific - Maukerja

Role Name: Administrative Assistant / Office Administrator

Location: Singapore, 4 days onsite

Position Type: 1 year Contract to hire

Work Environment: Fast-paced, collaborative office environment

Job Description

Administrative Assistant / Office Administrator

We are seeking an experienced Administrative Assistant / Office Administrator to provide day-to-day administrative and operational support for the Singapore office. This role will help ensure smooth office operations while providing calendar, travel, expense, meeting, and event support to senior leadership and the broader team.

The ideal candidate is highly organized, proactive, adaptable, and comfortable managing multiple priorities in a fast-paced environment. The position will specifically provide calendar management support for a VP, coordinate travel and logistics, track team attendance and expenses, and assist with meetings and events. The team currently works with Google Suite, Zoom, Slack, and other internal applications, and training can be provided on internal systems.

Key Responsibilities

• Manage daily calendars for senior leadership, including scheduling, prioritizing meetings, resolving conflicts, and adjusting schedules based on last-minute changes.
• Provide calendar management and administrative support for a VP.
• Coordinate domestic and international travel arrangements, transportation, accommodations, and other travel logistics.
• Prepare and track expense reports and maintain accurate team expense documentation.
• Support team attendance tracking and other administrative reporting requirements.
• Coordinate meeting logistics, including conference rooms, catering, audio/video capabilities, and other meeting requirements.
• Plan and support team activities and events, including all-hands meetings, team meetings, conferences, and social events.
• Prepare professional business communications, including emails, memos, letters, and other correspondence.
• Build and maintain strong working relationships with executives, administrative staff, employees, and other key stakeholders.
• Support general Singapore office operations, including office supplies, mail distribution, copying, documentation, and other administrative needs.
• Assist with ad hoc projects, committees, and team initiatives as needed.
• Help foster a collaborative, professional, and team-oriented office environment.

Basic Qualifications:

• Bachelor's degree.
• At least 2 years of administrative assistant experience.
• Freshers are encouraged to apply too.
• Previous experience supporting administrative or office operations in a professional corporate environment.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong written and verbal communication skills.
• Comfortable learning and working across productivity and communication platforms.

Preferred Qualifications

• 5+ years of experience as an Executive Assistant, Administrative Assistant, or Office Administrator in a fast-paced professional corporate environment.
• 3+ years of calendar management experience, preferably supporting executives or senior leaders.
• 1+ years of meeting and event planning experience.
• Experience coordinating business travel and logistics.
• Experience preparing, submitting, or tracking business expenses.
• Experience supporting general office operations.
• Familiarity with Google Suite, Microsoft Office, Zoom, Slack, or similar workplace applications.
• Experience setting up and supporting video conferences and virtual meetings.
• Strong attention to detail with the ability to anticipate needs and plan ahead.
• Excellent time-management, organizational, and problem-solving skills.
• Ability to remain flexible and effectively reprioritize when business needs or schedules change.
• Professional communication skills and the ability to build relationships across different levels of an organization.

Freshers are encouraged to apply too.