Kerja Sepenuh Masa Secretary of Dato, Gaji tinggi MYR 1,900 di Centre Side Express Perak - Maukerja

The Executive Personal Assistant to Dato is responsible for providing comprehensive administrative, executive and personal support to Dato, ensuring that all assigned matters are properly coordinated, documented and completed within the required timelines.

The role requires a high level of confidentiality, organisation, attention to detail, initiative and follow-through, with regular coordination with Finance, Administration, vendors, service providers and other relevant parties.

1. CLAIMS & EXPENSE MANAGEMENT

• Prepare and organise Dato's claims at the beginning of each month.
• Ensure all claims are supported by complete receipts and relevant documentation.
• Submit claims to the relevant department within the required timeline.
• Monitor and follow up on outstanding or incomplete claims.
• Maintain proper records of submitted claims and supporting documents.

2. ATTENDANCE & PUNCH CARD MANAGEMENT

• Ensure Dato's punch card and attendance records are updated on the 1st day of every month.
• Verify that attendance records are complete and accurate.
• Identify and follow up on any discrepancies or missing records.

3. OVERTIME ADMINISTRATION

• Prepare and submit Dato's monthly overtime records before the 20th of every month.
• Ensure overtime information is accurate and supported by the required details.
• Coordinate with the relevant department to ensure timely processing.

4. TAX & ANNUAL STATUTORY MATTERS

• Coordinate and monitor annual tax-related matters for Dato and Datin.
• Prepare and organise the required documentation and information.
• Liaise with the relevant tax consultant, authority or appointed party when required.
• Monitor important tax deadlines and ensure timely submission of required documents.
• Follow up on outstanding tax-related matters until completion.

5. OFFICE PETTY CASH

• Manage and monitor office petty cash, where applicable.
• Maintain accurate records of petty cash transactions.
• Ensure all expenses are supported by valid receipts and documentation.
• Prepare and submit petty cash records and supporting documents to Finance when required.

6. VEHICLE ROAD TAX & INSURANCE

• Monitor road tax and insurance expiry dates for all vehicles assigned to Dato.
• Maintain an updated vehicle renewal schedule.
• Prepare payment requests at least two (2) weeks prior to the expiry date.
• Liaise with JPJ to obtain quotations and renewal costs.
• Coordinate with Finance and relevant parties to ensure timely renewal.
• Follow up on all renewal matters to ensure there is no lapse in coverage or road tax validity.

7. MBI PARKING COUPON – DATO'S VEHICLES

• Monitor parking coupon requirements and expiry dates for Dato's vehicles.
• Prepare payment requests at least one (1) week in advance.
• Process the required parking coupon payment through the Park@Perak application.
• Maintain proper records of parking coupon purchases and payments.
• Monitor balances and ensure sufficient parking coverage is maintained.

8. INCOMING & OUTGOING DOCUMENTS / COURIER

• Monitor all incoming and outgoing documents.
• Accurately record documents in the Inwards and Outwards Book.
• Ensure important documents are properly recorded, filed and handed over to the intended recipient.
• Arrange GDEX or other courier services when required.
• Maintain courier records and monitor delivery status.
• Follow up on delayed or outstanding deliveries.

9. OFFICE BILLS & UTILITIES

• Monitor and collect office utility and other relevant bills, including:
• Tenaga Nasional Berhad (TNB)
• Lembaga Air Perak (LAP)
• Other office-related utility and service bills
• Ensure bills are promptly forwarded to Finance for payment processing.
• Monitor payment due dates and follow up on outstanding payments where necessary.
• Escalate any potential service disruption or overdue payment matter to the relevant person.

10. OFFICE STATIONERY & SUPPLIES

• Conduct a weekly review of office stationery stock.
• Maintain accurate and updated stationery inventory records.
• Monitor minimum stock levels and identify replenishment requirements.
• Coordinate the purchase or replenishment of stationery when required.
• Ensure stationery is properly stored, controlled and issued appropriately.

11. HOTEL & ACCOMMODATION ARRANGEMENTS

• Arrange hotel and accommodation bookings for Dato and his personal driver when required.
• Coordinate bookings according to Dato's schedule, preferences and requirements.
• Manage check-in, check-out and reservation details.
• Maintain proper records of booking confirmations and related arrangements.
• Coordinate with hotels or accommodation providers to resolve any booking-related matters.

12. KEK COURSE – DATO LAL

• Coordinate and arrange the required KEK course for Dato.
• Liaise with the relevant training provider or authority regarding registration, course dates and requirements.
• Coordinate payment and required documentation.
• Maintain all course-related records and confirmations.
• Follow up on the arrangement until the course is successfully completed.

13. EXECUTIVE & PERSONAL ADMINISTRATIVE SUPPORT

• Provide day-to-day administrative and personal assistance to Dato as required.
• Coordinate appointments, schedules, meetings and other arrangements.
• Handle confidential correspondence, documents and information with discretion.
• Maintain proper filing and records of Dato's personal, financial and administrative matters.
• Monitor important deadlines, appointments, renewals and outstanding matters.
• Liaise with internal departments, vendors, service providers and external parties on behalf of Dato when required.
• Ensure all assigned matters are followed up promptly and brought to completion.
• Provide timely updates to Dato or Management on pending and completed matters.
• Anticipate administrative requirements and take proactive action where necessary.

14. CONFIDENTIALITY & PROFESSIONAL RESPONSIBILITIES

• Maintain strict confidentiality of all personal, financial, business and company information.
• Exercise discretion when handling sensitive documents and personal matters.
• Maintain professional conduct when representing or communicating on behalf of Dato.
• Ensure all documentation and records are properly secured and maintained.
• Adhere to Company policies, procedures and administrative requirements.
• Perform any other duties, administrative responsibilities or personal assistance tasks assigned by Dato or Management from time to time.

Pay: RM1,700.00 - RM1,900.00 per month

Work Location: In person