Kerja Sepenuh Masa Human Resource Executive, Gaji tinggi MYR 4,500 di WIT Ventures WP Kuala Lumpur - Maukerja

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Office Management or a related field.

• Minimum 2–3 years of working experience in administration, human resources or a related role.

• Familiar with office administration, asset management, procurement, inventory control and document management.

• Basic knowledge of Malaysian employment regulations, statutory contributions (EPF, SOCSO, EIS), LHDN stamping and company compliance requirements.

• Proficient in Microsoft Office (Word, Excel, Outlook) and administrative record-keeping.

• Strong organizational, coordination and time management skills, with the ability to manage multiple tasks and deadlines.

• Good communication and interpersonal skills to liaise with employees, suppliers, contractors and external parties.

• Detail-oriented, responsible and able to handle confidential company and employee information.

• Able to work independently with minimal supervision and demonstrate good problem-solving skills.

Human Resource Executive is responsible for the general administration of the Company’s offices, with primary accountability for company property and assets, uniform and staff issuance, procurement, licensing and renewals, statutory document stamping, office facilities and any other tasks that are assigned under this position. The role additionally provides support to the human resources function in respect of recruitment administration, employee records, attendance and leave data, and the preparation of employment documentation. 

1.  Company Property and Assets

•   Maintain the master asset register — description, serial number, cost, warranty, location and custodian.

•   Tag assets on arrival and update the register within 3 working days of any movement.

•   Issue Company property only against a signed Property Issuance and Custody Form.

•   Recover property at clearance and report unreturned or damaged items to HR for deduction.

•   Conduct a physical count twice a year and reconcile it against the register.

•   Arrange repairs, servicing, warranty claims and approved disposals.

•   Keep assets insured and update the insured asset schedule at each renewal.

2.  Uniforms, Supplies and Stock

•   Hold the uniform inventory by item, size and quantity, and reorder before stock runs low.

•   Take sizing at onboarding and issue the full set before the first day of duty.

•   Maintain the uniform issuance record for each employee.

•   Source suppliers, arrange fitting, place orders and check deliveries against the order.

•   Process replacements, chargebacks for loss or damage, and recovery at clearance.

•   Control stationery, pantry, cleaning and outlet consumables, and count stock monthly.

3.  Licenses, Permits, Insurance and Renewals

•  Maintain the master renewal calendar for every license, permit, certificate, policy, tenancy and service contract.

•   Start each renewal at least 60 days before expiry.

•   Submit applications, pay the fees and follow up until the renewed license is issued.

•   Renew all Company insurance, obtaining comparative quotations beforehand.

•  Track tenancies and service contracts, and flag expiry, rent review and notice deadlines early.

•   Keep originals in the secured central file and display licenses as required by law.

•   Handle foreign worker permits, visas and passes where applicable.

4.  Document Stamping and Company Records

•  Stamp employment contracts and other chargeable instruments through LHDN STAMPS — RM10.00 each, within 30 days of signing.

•   Treat every fixed-term contract renewal as a new instrument requiring its own stamping.

•   Maintain the stamping register and file each stamp certificate with the signed original.

•   Arrange stamping for tenancy and commercial agreements, referring to the Company Secretary where adjudication is needed.

•   Reconcile executed instruments against the stamping register each quarter.

•   Support safekeeping of the common seal, statutory registers and board resolutions, and SSM lodgment through the Company Secretary.

5.  Purchasing and Cost Control

• Source and compare suppliers, obtaining 3 quotations for purchases above the Company threshold.

•   Raise purchase orders within the approval limits — no order is placed without approval in hand.

•   Check invoices against the purchase order and delivery, then pass them to Finance.

•   Maintain the approved supplier list and review pricing and performance yearly.

•   Track administrative spending against budget and report it monthly by category.

6.  Office Upkeep, Facilities and Safety

•  Keep the premises clean, functional and secure — housekeeping, air-conditioning, lighting, plumbing, electrical, pest control and waste.

•   Attend maintenance requests, appoint contractors and maintain the maintenance log.

• Liaise with building management, landlords, joint management bodies and utility providers.

•   Control keys, access cards, CCTV records and visitor registration.

•   Maintain first aid boxes, fire equipment, exit signage and drills, and report accidents to PERKESO.

•   Administer Company vehicles — road tax, insurance, servicing and mileage records.

7.  Filing, Correspondence and Coordination

•   Run the central filing system, physical and digital, with version control.

• Draft letters, memoranda, notices and minutes in house style using the Company reference format.

•  Handle incoming and outgoing mail and courier, and route correspondence the same day it arrives.

•   Coordinate meeting rooms and papers, take minutes and chase the action items arising.

• Arrange travel, accommodation and event logistics, and reconcile claims against receipts.

•   Act as the first point of contact for visitors and general enquiries.

8.  Human Resources Support

•   Post job advertisements, screen applications and arrange interviews.

•   Prepare employment letters from the approved templates and route them for signature.

•   Set up onboarding before day one, and run the clearance process on exit.

•  Maintain personnel files and the employee database in line with the Personal Data Protection Act 2010.

•   Submit monthly attendance, leave and overtime data to the HR Manager by the payroll cut-off.

•   Maintain leave balances and duty rosters, and flag absence and attendance issues.

•   Assist with EPF, SOCSO, EIS and LHDN registrations and submissions.

•   Answer routine staff enquiries, and escalate grievance, disciplinary and salary matters to the HR Manager.

•   Organize staff welfare and engagement activities.

9.  Reporting and General

•  Submit the monthly administration report covering assets, stock, renewals, stamping and spending.

•   Propose improvements to administrative procedures, forms and registers.

•   Produce records for statutory, internal and client audits, and close out corrective actions.

•   Keep all Company information, records, pricing and employee data confidential.

•  Carry out other duties reasonably assigned by Management consistent with this position.

• Annual Leave
• EPF
• EIS
• SOCSO
• Company Trip
• Medical and Hospitalisation Leave
• Annual Bonus
• Performance Bonus