Kerja Sepenuh Masa Administrative Assistant, Gaji tinggi SGD 2,000 di Alliance Francaise De Singapour Central Region (Singapore) - Maukerja

Job Description

Reporting directly to the Executive Director and HR &Finance Manager, you shall work closely with other employees of the Alliance and liaise with a range of stakeholders including customers, suppliers and partner organisations.

Your tasks shall include the following:

• Assist the Executive Director in organizing AGMs, Council meetings and Sub-Committee meetings, including taking of minutes during meetings
• Assist the Finance and HR Manager with work visa applications, renewals and cancellations
• Undertake secretarial duties and support on the day-to-day activities of the Administration of the Language Center
• Report to the Council for Private Education on students’ details, new members, new teachers, etc.
• Register courses in SkillsFuture (if relevant) and UTAP
• Ensure all statutory compliance such as filing statutory returns and declarations are adhered to, in accordance with the statutes of association, including renewal of licences (IMDA for video, film, electrical installation/water tank/Compass)and updating and reporting to R.O.S.
• Annual renewal of insurance policies and follow-up for invoices, premium adjustments and for claims submitted
• Manage and ensure membership database properly updated
• Organize internal social events for the staff with Markom team
• Keep track of staff medical expenses (up to applicable amount) and staff annual leave
• Assign lockers, label trays and set up copier password for new teachers
• Proof-read the Lien programme, e-newsletters, posters, booklets, etc.
• Manage and order stationery, copier paper etc as required
• Calculate allocation of costs of electricity and water based on actual consumption by Café

CONDITIONS

• Contract type: Permanent
• Job type: PART-TIME (3 days a week from 9.30 am to 5.30 pm)
• 21 hours per week

Alliance Française de Singapour was founded in 1949. It is a non-profit educational and cultural organization, affiliated to the international network of Alliance Française. With more than 800 locations in 132 countries, the Alliance Française is undoubtedly the world’s largest network of any cultural association; it serves and gathers worldwide a multilingual and multicultural community of Francophiles.

Each year, Alliance Française de Singapour welcomes around 4,000 members of all ages (from 1 year old onwards) eager to learn the French language and explore French culture. It is also hosting the General Delegation of the Alliance Française in South East Asia, making it the flagship of the region.

For many years, Alliance Française de Singapour has offered a great array of cinema and performing arts events in its theatre as well as various visual art exhibitions in

la galerie

becoming a renowned cultural destination.

In the buzzing evolving Singaporean cultural landscape, Alliance Française continues to contribute in its modest fashion to the regional influence of the cultural scene of the City-State by positioning itself as a place of cultural expression for emerging artists of all disciplines. It articulates its cultural programming around five major events: the Francophonie Festival in March, the French Animation Film Festival in May, the International Music Day in June, the French Film Festival in November and the Fashion Artisan Week in December. Added to these major events are many other regular cultural

rendez-vous

: the Ciné-Club, the Ciné-Kids, the Ciné-Plus and the storytelling in

la médiathèque

. Alliance Française also organizes social events (Bastille Day, French Friday) where our students and public can enjoy a taste of French flavors while using the French language.

Most of our events are organized in partnership with the unfailing support of the French Embassy/Institut Français Singapour and local partners.

Alliance Française cultural and educational programming is extremely rich and coherent in achieving its goal: to create a desire of France (and French) to an everlasting greater community of people whose strength is built from crosscultural understanding which is at the heart of all dialogue.