Kerja Sepenuh Masa, EA to CEO di Dada Consultants - Maukerja

About the Job

Our client is a Singapore-based international trading and engineering solutions company seeking a proactive Executive Assistant to support the CEO in executive administration, business follow-up and project coordination.

Working closely with the CEO, you will turn discussions and priorities into clear actions, coordinate internal teams and external partners, and ensure business matters are followed through to completion. This opportunity suits an organised, resourceful professional who enjoys taking ownership, communicating with international stakeholders and working in a fast-paced entrepreneurial environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, meetings, travel arrangements and business engagements.

• Prioritise requests based on urgency, importance and business impact.

• Prepare meeting agendas, background research, briefing notes and presentation materials.

• Capture verbal instructions and meeting discussions, translating them into clear tasks, owners and deadlines.

• Provide concise updates on outstanding matters, key risks and decisions required.

• Handle confidential business and personal information with discretion.

Client Communication and Business Follow-up

• Prepare meeting minutes and coordinate timely follow-up with clients, suppliers and business partners.

• Clarify customer requirements and maintain accurate records of business opportunities, next steps and deadlines.

• Draft professional business correspondence, proposals and follow-up emails

• Handle routine external communication within agreed authority and identify matters requiring the CEO’s involvement.

• Maintain professional relationships with senior stakeholders and international partners.

Project and Trade Coordination

• Coordinate research, sourcing, finance, administration and other teams to deliver project requirements.

• Track action items, resolve information gaps and follow up on overdue deliverables.

• Support supplier enquiries, quotation preparation, contract documentation, payment follow-up and delivery coordination.

• Where required, liaise with freight forwarders, customs clearance agents and logistics providers to coordinate shipping documentation and clearance progress.

• Maintain clear records of quotations, contracts, payments and project status.

• Escalate issues with relevant context, practical options and recommended next steps.

Document Management and Compliance

• Prepare and maintain company profiles, meeting briefs, proposals and internal task trackers.

• Ensure documents are accurate, complete and properly version-controlled.

• Follow approval procedures for pricing, commercial terms, contracts and external commitments.

• Coordinate with relevant colleagues or advisers to ensure necessary compliance checks are completed before commitments are made.

• Protect confidential information and exercise sound judgment when handling sensitive matters.

Requirements

• Bachelor’s degree or above.

• Relevant experience as an Executive Assistant, Personal Assistant, Secretary, Business Assistant or in a comparable coordination role.

• Experience directly supporting a CEO, Chairman, Managing Director or other senior executive.

• Strong organisational skills and the ability to manage competing priorities and multiple workstreams.

• Ability to turn incomplete or verbal instructions into clear, actionable tasks.

• Confident interpersonal skills, including the ability to follow up firmly and professionally.

• Sound judgment, discretion and awareness of confidentiality, approval requirements and professional boundaries.

• Proficiency in Microsoft Office, Google Workspace and project management tools such as Notion.

• Willingness to accommodate cross-time-zone communication and international business travel.

Preferred Experience

• Experience in international trading, engineering, energy, industrial equipment, supply chain or related sectors.

• Hands-on coordination with customs clearance agents, freight forwarders or logistics providers.

• Familiarity with import/export documentation, quotations, contracts and payment processes.

• Experience preparing management briefs, business proposals or board materials.

If you are passionate about technology and meet the above requirements, please don’t hesitate to apply. Please note that only shortlisted candidates will be contacted. Appreciate your understanding. Data provided is for recruitment purposes only.

About Us

Dada Consultants was established in 2017, with the commitment of providing the best recruitment services in Singapore. We are comprised of a dynamic head-hunting team dedicated to sourcing for highly competent professionals in IT industry. We provide enterprises with customized talent solutions, and bring talents to career advancement.

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EA Registration Number: R2197058

Business Registration Number: 201735941W. Licence Number: 18S9037