- Pasir Ris East Region (Singapore) Singapore
Kerja Sepenuh Masa Office Administrative Officer, Gaji tinggi SGD 4,400 di GENII IDEAS (S) PTE. LTD. East Region (Singapore) - Maukerja
Office Administrative Officer
GENII IDEAS (S) PTE. LTD.
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Document Management:
Maintaining physical and electronic filing systems, managing archival records, and ensuring document confidentiality and compliance.
Correspondence:
Drafting routine emails, memos, corporate announcements, and internal communications on behalf of management or the administration department.
Meeting Preparation:
Scheduling internal and external meetings, booking conference rooms, setting up necessary technology/catering, taking meeting minutes, and tracking action items.
Operations & Workflow Coordination
Vendor & Service Contract Management:
Coordinating with third-party vendors (cleaning services, IT support, security, pest control) and monitoring service quality against agreement terms.
Standard Operating Procedures (SOPs):
Implementing and updating administrative SOPs to improve workplace efficiency and workflow consistency.
Onboarding & Visitor Management:
Greeting visitors, clients, and interview candidates professionally, and coordinating space and equipment setup for newly hired employees.
Basic Financial & HR Administrative Support
Petty Cash & Expense Reports:
Managing petty cash funds, verifying expense claims, scanning receipts, and forwarding invoices to the Finance department.
Billing & Vendor Invoicing:
Processing administrative bills (utilities, office rent, vendor invoices) and matching purchase orders with receipts.
Travel & Accommodation:
Booking flights, hotel accommodations, visa applications, and transport arrangements for staff business trips.
Attendance & Leave Records:
Assisting HR with tracking employee leave, medical certificates (MCs), attendance logs, or access card provisioning.
Maintaining physical and electronic filing systems, managing archival records, and ensuring document confidentiality and compliance.
Correspondence:
Drafting routine emails, memos, corporate announcements, and internal communications on behalf of management or the administration department.
Meeting Preparation:
Scheduling internal and external meetings, booking conference rooms, setting up necessary technology/catering, taking meeting minutes, and tracking action items.
Operations & Workflow Coordination
Vendor & Service Contract Management:
Coordinating with third-party vendors (cleaning services, IT support, security, pest control) and monitoring service quality against agreement terms.
Standard Operating Procedures (SOPs):
Implementing and updating administrative SOPs to improve workplace efficiency and workflow consistency.
Onboarding & Visitor Management:
Greeting visitors, clients, and interview candidates professionally, and coordinating space and equipment setup for newly hired employees.
Basic Financial & HR Administrative Support
Petty Cash & Expense Reports:
Managing petty cash funds, verifying expense claims, scanning receipts, and forwarding invoices to the Finance department.
Billing & Vendor Invoicing:
Processing administrative bills (utilities, office rent, vendor invoices) and matching purchase orders with receipts.
Travel & Accommodation:
Booking flights, hotel accommodations, visa applications, and transport arrangements for staff business trips.
Attendance & Leave Records:
Assisting HR with tracking employee leave, medical certificates (MCs), attendance logs, or access card provisioning.
Peringatan Penting
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